Covert surveillance (RIPSA)

This document contains Orkney Islands Council’s policy for using covert surveillance lawfully and responsibly. It explains when surveillance may be used, including the need for a clear legal purpose, necessity, trained staff and proportionate action that minimises intrusion into other people’s privacy. It also sets out approval arrangements, urgent authorisations, required forms, confidentiality, data handling and the keeping of central records.

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This document contains an Orkney Islands Council form for applying to carry out directed surveillance under the Regulation of Investigatory Powers (Scotland) Act 2000. It covers the investigation, legal grounds, necessity, proportionality, surveillance methods, privacy risks and confidential information, along with authorisation, reviews, expiry dates and urgent applications.

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This document contains a form for reviewing authorisation for directed covert surveillance under the Regulation of Investigatory Powers (Scotland) Act 2000. It records details of the public authority, operation, review dates and surveillance carried out, including information obtained, reasons for continuing, alternative methods and any effects on people not under investigation. The authorising officer records assessments of necessity, proportionality, confidential information, cancellation, retention of information and whether the surveillance should continue or stop.

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This document contains a form for renewing directed covert surveillance under the Regulation of Investigatory Powers (Scotland) Act 2000. It records the surveillance carried out, information gathered, reasons for continuing, proportionality, alternatives, privacy risks and confidential information. It also captures the authorising officer’s assessment and decision, review and expiry dates, information handling instructions, and reasons for any urgent authorisation.

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This document contains a form for cancelling authorisation for directed covert surveillance under the Regulation of Investigatory Powers (Scotland) Act 2000. It records the surveillance carried out, information obtained, any impact on others, reasons for stopping, results achieved, equipment removal and information storage or disposal. It also includes details, signatures and dates for the investigation and authorising officers.

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This document contains Orkney Islands Council’s policy for using covert human intelligence sources, such as informants or undercover officers. It explains when these methods may be used, including the need for a lawful purpose, proper training, necessity and proportionality, while protecting people’s privacy. It sets out the approval process, including urgent authorisations, and requirements for managing risks, keeping information confidential and storing records.

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This document contains Orkney Islands Council’s procedure for using covert human intelligence sources, such as informants or undercover officers. It explains when their use is lawful and necessary, how applications are authorised, and the safeguards for privacy, vulnerable people, security and welfare. It also covers reviews, renewals, cancellation, confidential record keeping, inspections and complaints.

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This document contains a five-page application form for authorising the use or conduct of a covert human intelligence source under the Regulation of Investigatory Powers (Scotland) Act 2000. It covers the reasons for using the source, planned activities, risks to the source and others, confidential information, and required approvals. It also records the authorising officer’s decision, review dates, expiry dates and arrangements for urgent authorisations.

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This document contains a review form under the Regulation of Investigatory Powers (Scotland) Act 2000 for authorisations involving a covert human intelligence source. It records details of the operation, information gathered, reasons for continuing, risks to others, confidential information, alternative approaches and the source’s safety. An authorising officer must assess the review and decide whether the authorisation should continue, change or end, including instructions about information retention or destruction.

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This document contains a six-page form for renewing authorisation to use or conduct a covert human intelligence source under the Regulation of Investigatory Powers (Scotland) Act 2000. It records the investigation details, information gathered, reasons for renewal, necessity and proportionality, possible intrusion, confidential information, and the source’s safety and welfare. It also includes the authorising officer’s assessment, decision, review and expiry dates, and arrangements for urgent authorisation.

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This document contains a form for cancelling authorisation under the Regulation of Investigatory Powers (Scotland) Act 2000. It records details of a covert human intelligence source, the surveillance carried out, information obtained, any impact on others, reasons for ending the operation, and arrangements for the source’s safety. The authorising officer must also record how equipment and information will be handled, assess compliance, and confirm the surveillance’s value and outcomes.

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This document contains Orkney Islands Council’s policy for using social media in investigations. It explains when officers may view public or private accounts, use official or covert identities, and contact people online. It sets rules for protecting privacy, including children’s and other people’s rights, and says private social media accounts must not be used for directed surveillance. The policy also outlines when legal authorisation is needed, good practice, record keeping and annual review arrangements.

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This document contains Orkney Islands Council’s process for protecting information gathered through surveillance and covert human intelligence work under the Regulation of Investigatory Powers (Scotland) Act 2000 and related law (RIPSA). It covers secure handling, access controls, record-keeping, reviews, reporting data breaches and responding to requests for personal information. It also sets out how authorisations and investigation files are recorded, and requires data to be reviewed and securely deleted or destroyed within a maximum of three years.

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