Enterprise and Infrastructure Committee: 8 September 2026

Item 2: KIMO

Report by Deputising Chief Executive

1. Overview

1.1

This report seeks appointments to KIMO, for members’ consideration.

1.2

The Council has appointed elected members to KIMO since 2019. Representation comprises one member of the Harbour Authority Sub-committee, together with a substitute.

1.3

Following the resignation of Councillor Kristopher Leask as Chair of the Enterprise and Infrastructure Committee with effect from 15 May 2026, this created a vacancy in the Council’s representatives to KIMO.

1.4

Existing constitutional arrangements regarding the Council’s representation on KIMO are set out in section 4.

1.5

Proposals in respect of appointments to the vacancies are outlined in section 5.

2. Recommendation

2.1

It is recommended that members of the Committee:

1. Nominate two substitute Members to represent the Council at KIMO, bearing in mind the existing constitutional arrangements and the proposals set out in section 5 of this report.

3. KIMO

3.1

KIMO is a local authority international environmental organisation designed to give municipalities a political voice at regional, national and international level, with a clear mission statement and is committed to the development of coastal communities.

3.2

There are over 70 members in Belgium, Denmark, the Faroe Islands, Germany, the Netherlands, Sweden and the United Kingdom. KIMO International was formed in 1990, quickly followed by national organisations with KIMO UK being formed in 1991.

3.3

The stated mission of KIMO International is a commitment to the development of sustainable coastal communities by:

• Preventing pollution of the seas and coastal waters of North West Europe and preserving, improving and enhancing them for future generations.
• Protecting coastal communities from the impacts of marine pollution and climate change.
• Representing its member local authorities and associated members at an international and national level.

4. Constitutional Arrangements

4.1

The Council has previously agreed that it should be represented at KIMO by a member, with a substitute member also appointed. Both appointees are members of the Harbour Authority Sub-committee.

4.2

Current appointments are Councillor Heather Woodbridge as the substantive appointee, with Councillor Kristopher Leask as the substitute.

4.3

As Councillor Leask was a member of the Harbour Authority Sub-committee by virtue of being Chair of the Enterprise and Infrastructure committee, following his resignation from that post, with effect from 15 May 2026, he is de facto no longer a member of the Harbour Authority Sub-committee.

4.4

On 30 June 2026, the Council elected Councillor Mellissa-Louise Thomson as Chair of the Enterprise and Infrastructure Committee, having previously served as Vice Chair.

4.5

The Vice Chair of the Enterprise and Infrastructure Committee will be appointed at this meeting.

4.6

Existing membership of the Harbour Authority Sub-committee is as follows:

• Chair, Enterprise and Infrastructure Committee – Councillor Mellissa-Louise Thomson.
• Vice Chair, Enterprise and Infrastructure Committee – to be appointed at this meeting.
• Three other Members of the Enterprise and Infrastructure Committee:
  • Councillor P Lindsay Hall.
  • Councillor Duncan A Tullock.
  • Councillor Heather N Woodbridge.
• Two other Members of the Council:
  • Councillor Graham A Bevan (also a member of the Enterprise and Infrastructure Committee).
  • Councillor Ivan A Taylor.

5. Vacancies

5.1

With Councillor Leask’s resignation as Chair of the Enterprise and Infrastructure Committee, there is now a vacancy in the Council’s representation on KIMO.

5.2

The Committee is requested to appoint a member of the Harbour Authority Sub-committee as a substitute representative to KIMO.

5.3

The Committee is also asked to consider the appointment of a second substitute to provide more resilience.

5.4

It is open to the Committee to revisit the constitutional arrangements as set out in section 4 above, namely whether the appointments should be restricted to members of the Harbour Authority Sub-committee, the wider Enterprise and Infrastructure Committee or indeed from across all 21 Elected Members.

For Further Information please contact:

Hazel Flett, Service Manager (Governance), extension 2208, Email hazel.flett@orkney.gov.uk

Implications of Report

1. Financial: none arising directly from the recommendations of this report.
2. Legal: none arising directly from the recommendations of this report.
3. Corporate Governance: Council policy relating to the appointment of elected members to external bodies has ceased with the exception of the following:
   • Organisations which are wholly owned by the Council.
   • Organisations in which the Council has a majority financial interest.
   • Statutory organisations or other bodies to which a Council appointment would be prudent.
4. Human Resources: none.
5. Equalities: not applicable.
6. Island Communities Impact: not applicable.
7. Links to Council Plan: The proposals in this report support and contribute to improved outcomes for communities as outlined in the following Council Plan strategic priorities:
   • ☐ Growing our economy.
   • ☐ Strengthening our Communities.
   • ☐ Developing our Infrastructure.
   • ☐ Transforming our Council.
8. Links to Local Outcomes Improvement Plan: The proposals in this report support and contribute to improved outcomes for communities as outlined in the following Local Outcomes Improvement Plan priorities:
   • ☐ Cost of Living.
   • ☐ Sustainable Development.
   • ☐ Local Equality.
   • ☐ Improving Population Health.
9. Environmental and Climate Risk: not applicable.
10. Risk: not applicable.
11. Procurement: not applicable.
12. Health and Safety: not applicable.
13. Property and Assets: not applicable.
14. Information Technology: not applicable.
15. Cost of Living: not applicable.

List of Background Papers

• Development and Infrastructure Committee, 12 November 2019: Item 11 – KIMO.
• Development and Infrastructure Committee, 7 June 2022: Item 5 – Appointments to Sub-committees, Group and Other Bodies.
• Development and Infrastructure Committee, 4 June 2024: Item 4 – Appointments to Sub-committees, Group and Other Bodies.

Item 6: Review of Criteria for Haulier Rates

Enterprise and Infrastructure Committee: 8 September 2026

Report by Director of Enterprise and Resources

1. Overview

1.1

This report considers a revision of the criteria for discounted haulier rates currently in place at Orkney Ferries Ltd, which are outdated.

1.2

The proposed criteria, as set out in section 3 of this report, will ensure that the discounted haulier rates are fair and applicable to all hauliers delivering to the Islands.

2. Recommendation

2.1

It is recommended that members of the Committee:

1. Agree that, subject to confirmation of the Subsidy Control position to the satisfaction of the Director of Enterprise and Resources and in accordance with the Service Level Agreement between Orkney Islands Council and Orkney Ferries Ltd, the following criteria be adopted in order for hauliers to be eligible for 50% discount on tariffs levied by Orkney Ferries Ltd:
   • The Haulier does not require to be resident on the island.
   • The Haulier must hold an Operator’s Licence noting that the operator’s licence can be based anywhere.
   • The Haulier must set up a direct debit account with the company.
2. Agree that the 25% haulier discount be removed from the tariffs levied by Orkney Ferries Ltd.

3. Background

3.1

During 2007 the freight rates charged to hauliers by Orkney Ferries Ltd were revised and the following criteria was agreed to offer a 50% haulier discount:

• The haulier must be resident on the island.
• Hold an Operator’s Licence enabling the carriage of goods for hire and reward (restricted operator’s licences – own goods only, do not qualify).
• Sign a direct debit in favour of Orkney Ferries to enable the company to claim settlement by mid-month following.
• Prove that a minimum of 50 journeys will be made each year.

3.1.1

In addition, if the haulier was to travel outwith the island of residence, a 25% discount would be given.

3.2

To ensure that the discount rates are fair and applicable to all Hauliers delivering to the Islands, the following criteria are proposed:

• The Haulier does not require to be resident on the island.
• The Haulier must hold an Operator’s Licence and the operator licence can be based anywhere.
• The Haulier must set up a direct debit account.

3.3

It is also proposed that the 25% haulier discount be removed.

3.4

The proposed change in criteria will give customers a wider choice of operator and provide additional resilience should any individual operator cease trading.

3.5

The removal of the requirements for the haulier to be resident on the island, as well as proving a minimum requirement of 50 journeys per year, helps ensure equality of access for new entrants to the haulier market.

4. Haulier Discount Summary

4.1

The total estimated revenue loss resulting from the review of the haulier discount is calculated at £91K, with a detailed breakdown provided below.

Period analysed: 01/04/25–31/03/26

4.2

It is also recognised that Orkney Ferries Ltd has a complex commercial fare structure and the freight pricing needs to be reviewed going forward. This will be progressed throughout 2026/27.

For Further Information please contact:

Gareth Waterson, Director of Enterprise and Resources, extension 2521, Email gareth.waterson@orkney.gov.uk

Implications of Report

1. Financial: The financial implications are contained within the body of this report at Section 4.

2. Legal: Approving the recommendations in this report will help ensure equality of access for new entrants to the haulier market.

   Orkney Ferries Ltd is 100% owned by Orkney Islands Council, is deficit funded by public resources and its Board of Directors are made up entirely of elected members of Orkney Islands Council. Any financial assistance provided by Orkney Ferries Ltd will need to be assessed against the Subsidy Control Act 2022 (the Act) to determine if a subsidy is present. If it is determined that a subsidy is present, then the financial assistance must be provided in a manner compliant with the Act.

   The preliminary view is that the financial assistance detailed in this report will meet the definition of a subsidy under section 2 of the Act. It is anticipated that Orkney Ferries Ltd will provide this subsidy to recipients by way of the Minimal Financial Assistance (MFA) option under section 36 of the Act. This will be dependent on how much MFA the recipient has received over the applicable period (a threshold of £315,000 over this Financial Year and the previous two).

3. Corporate Governance: This supports consistent decision-making, reduces the risk of unequal treatment and improves the auditability of the scheme.
4. Human Resources: There are not expected to be any human resources implications arising.
5. Equalities: The proposed revision of the criteria for the discounted haulier rates is expected to have a neutral equality impact but will improve fairness and accessibility by extending eligibility to a wider range of operators.
6. Island Communities Impact: The proposal extends eligibility for discounted haulier rates to all operators holding a valid operator licence, irrespective of where the licence is based. This will provide a positive impact through increased competition, greater choice of freight providers and a more transparent approach to eligibility.
7. Links to Council Plan: The proposals in this report support and contribute to improved outcomes for communities as outlined in the following Council Plan strategic priorities:
   • ☐ Growing our economy.
   • ☒ Strengthening our Communities.
   • ☐ Developing our Infrastructure.
   • ☐ Transforming our Council.
8. Links to Local Outcomes Improvement Plan: The proposals in this report support and contribute to improved outcomes for communities as outlined in the following Local Outcomes Improvement Plan priorities:
   • ☒ Cost of Living.
   • ☐ Sustainable Development.
   • ☒ Local Equality.
   • ☐ Improving Population Health.
9. Environmental and Climate Risk: Not applicable.
10. Risk: By applying the same criteria to all hauliers, the proposal improves fairness and strengthens the transparency and defensibility of the scheme.
11. Procurement: Not applicable.
12. Health and Safety: Not applicable.
13. Property and Assets: Not applicable.
14. Information Technology: Not applicable.
15. Cost of Living: Not expected to have a direct impact on the cost of living.

List of Background Papers

None.

Item 7: Column Mounted Decoration Policy

Enterprise and Infrastructure Committee: 8 September 2026

Report by Director of Infrastructure and Organisational Development

1. Overview

1.1

This report presents a review of the Column Mounted Decoration Policy for members’ consideration.

1.2

Orkney Islands Council receives occasional requests from Community Councils, community organisations, event organisers and election candidates to install festive decorations, banners, bunting and campaign material, over or adjacent to the public road network.

1.3

Given Orkney's classification as an extra heavy wind zone, strict windage limits apply to Council infrastructure. The limited size of signage that can be safely installed on lighting columns, particularly older columns, makes it essential that such installations are effectively controlled and managed.

1.4

The policy establishes requirements and responsibilities relating to the installation, maintenance, inspection and removal of column mounted decorations and similar features within the roads boundary. It also sets out technical requirements, insurance obligations and application procedures.

1.5

Following a review of the existing policy, and to formalise the management of similar requests, the policy has been revised to cover all column-mounted decorations rather than solely festive decorations. While the specification itself has changed little, the revised policy now encompasses a broader range of decorations.

2. Recommendation

2.1

It is recommended that members of the Committee:

1. Approve the Column Mounted Decoration Policy, attached as Appendix 1 to this report.

3. Background

3.1

The Council currently provides and maintains festoon-style festive decorations within Kirkwall, Stromness and St Margaret’s Hope. These displays contribute to the festive appearance of the towns and are installed on approved infrastructure in accordance with relevant safety requirements.

3.2

Community Councils and local community groups may also provide decorations within their own areas, subject to obtaining the necessary permissions and complying with the technical, electrical and safety requirements set out within the Policy.

3.3

Community Councils or other community group acting as applicant are required to cover the cost of the purchase and installation of any additional decorations. The Council will continue to cover electricity costs.

For Further Information please contact:

Matthew Wylie, Service Manager (Roads and Grounds), extension 2318, Email matthew.wylie@orkney.gov.uk

Implications of Report

1. Financial: The applicant is responsible for on-going costs associated with erection, maintenance, repair and storage of decorations. The Council continues to meet the cost of electrical supply. This cost is considered to be minimal, approximately £350–£400, and met from existing approved budget for Street Lighting.
2. Legal: Approving the Policy will support the Council in complying with section 90 of the Roads (Scotland) Act 1984 and establishes conditions under which consent may be granted for installations within or adjacent to the public road network.
3. Corporate Governance: Although section 2.9.2 of the Scheme of Delegation to Officers refers to the operational management of street lighting, Christmas trees and other decorative features, approval via Committee of any new or revised Policy establishes the governance framework and principles that will apply to those activities.
4. Human Resources: No adverse impacts envisaged.
5. Equalities: An Equality Impact Assessment has been undertaken and is attached as Appendix 2 to this report.
6. Island Communities Impact: An Island Communities Impact Assessment has been undertaken and is attached as Appendix 3 to this report.
7. Links to Council Plan: The proposals in this report support and contribute to improved outcomes for communities as outlined in the following Council Plan strategic priorities:
   • ☐ Growing our economy.
   • ☒ Strengthening our Communities.
   • ☐ Developing our Infrastructure.
   • ☐ Transforming our Council.
8. Links to Local Outcomes Improvement Plan: The proposals in this report support and contribute to improved outcomes for communities as outlined in the following Local Outcomes Improvement Plan priorities:
   • ☐ Cost of Living.
   • ☐ Sustainable Development.
   • ☐ Local Equality.
   • ☐ Improving Population Health.
9. Environmental and Climate Risk: All lighting provided and installed must be energy-efficient, low-wattage LED lighting. The use of LED technology helps minimise electricity consumption, reduces environmental impact, and supports the Council’s climate change and sustainability objectives.
10. Risk: Signage or decorations installed on Council infrastructure that exceed the technical specifications set out in the Policy may place undue loading on the asset and increase the risk of structural failure.
11. Procurement: No adverse impacts envisaged.
12. Health and Safety: The Policy helps to protect public safety by ensuring that all decorations, banners and other attachments to Council infrastructure are installed, maintained and removed in accordance with recognised technical and safety standards. The requirements relating to structural loading, electrical safety, inspection, maintenance, insurance and safe working practices reduce the risk of injury to members of the public, road users and operatives, while also ensuring that installations do not compromise the safe operation of the road network.
13. Property and Assets: No adverse impacts envisaged.
14. Information Technology: No adverse impacts envisaged.
15. Cost of Living: No adverse impacts envisaged.

List of Background Papers

Column Mounted Festive Decoration Policy 2021–2026, Approved by Environmental, Property and IT Services on 7 September 2021.

https://www.orkney.gov.uk/media/yualz2ll/column-mounted-festive-decoration-policy-2021-2026.pdf

Appendices

• Appendix 1 – Column Mounted Decoration Policy.
• Appendix 2 – Equality Impact Assessment.
• Appendix 3 – Island Communities Impact Assessment.

Appendix 1: Column Mounted Decoration Policy 2026–2031

Contents

• Document Control and Council Approval
• 1. Policy
     • 1.1. Introduction
     • 1.2. Attachments To Street-Lighting Columns
     • 1.3. Fixings
• 2. Festive Decoration Specification
     • 2.1. Policy
     • 2.2. Permission
     • 2.3. Siting On Column
     • 2.4. Windage
     • 2.5. Weight
     • 2.6. Material
• 3. Electrical
     • 3.1. Electrical Supply
     • 3.2. Wattage
     • 3.3. Payment Of Electricity
• 4. Maintenance and Testing
     • 4.1. Maintenance
     • 4.2. Testing and Inspection
     • 4.3. Supplier
     • 4.4. Months Of Use
     • 4.5. Storage
     • 4.6. Insurance
• 5. Banners
     • 5.1. General
     • 5.2. Column-Mounted Banners
     • 5.3. Siting and Mounting Heights
     • 5.4. Application Process
• 6. Bunting
     • 6.1. General
     • 6.2. Bunting Along the Street
     • 6.3. Bunting Across the Street
• 7. Display of Election Posters and Campaign Materials
• 8. Safe Working Practices for Erecting and Removing Features

Document Control and Council Approval

1. Policy

1.1. Introduction

Section 90 of the Roads (Scotland) Act 1984 requires that anyone who wishes to affix overhead apparatus over, along or across a road (including associated footways and verges) must first obtain consent from the Roads Authority. This Policy sets out how consent can be obtained, the standards that must be met and the general conditions that will apply for anyone looking to install festive decorations, banners, bunting, election posters or any attachments to street lighting columns in Orkney.

Orkney Islands Council may remove, if appropriate without notice, any installation which has been installed without consent or which does not fully comply with the conditions of its consent. We will seek to recover from the responsible body the costs for removal along with the costs of making good any damage caused to public assets.

1.2. Attachments To Street-Lighting Columns

Attachments to columns may be made subject to consent being granted from the Council and compliance with any conditions imposed.

For many types of apparatus, a professional assessment of the security, suitability and location of the apparatus and fixings will be necessary. Such installations covered in this Policy includes:

• Festive Decorations (see section 2).
• Banners (see section 5).
• Bunting (see section 6).
• Display of Election Posters and Campaign Material on lighting columns (see section 7).

Where permission is granted to fix an attachment to a lighting column, this must be fixed to the shaft of the column only and not to the lantern or any bracket. Attachments must not be fixed to wall-mounted lights, traffic signs, control pillars, or any other street-furniture. All attachments, and their contents if applicable, are to be maintained to an acceptable standard during the lifetime of the consent.

1.3. Fixings

Fixings shall be of a corrosion-resistant material and of sufficient strength to withstand the design wind loading. All attachments shall be fitted with a 5mm neoprene (or other approved insert) to prevent damage to the column surface or any protective treatment. Metal to metal contact shall be avoided.

2. Festive Decoration Specification

Orkney Islands Council no longer provides additional festive decorations, it is the responsibility of the community council or community association to purchase, erect, maintain, and store their own. All decorations erected on the streetlight columns must be approved by the Council’s Roads Services. The only cost to the Council is for the electricity supply.

2.1. Policy

Community councils and community groups, hereafter referred to as ‘the applicant’, will be responsible for all future maintenance, erection, and storage of the decorations and associated electrical fittings.

2.2. Permission

The applicant will be required to request permission from the Council to erect decorations on street light columns. The following must be supplied to the Council for approval:

1. Number of decorations.
2. Location of decorations.
3. Specification of decorations including but not limited to size, windage, wattage, and material.
4. Details of how they will be erected, removed, and maintained.
5. Details of public liability insurance.

The Council reserves the right to reject or remove any installation on the network on the grounds of safety.

2.3. Siting On Column

No decorations shall be sited on columns which already support lit road signage or warning sign.

No decoration shall interfere with or obstruct access for structural or cyclic maintenance to any part of the column or lantern.

Decorations must be located at least 1m below the road lantern.

There is no maximum size of decoration however they must be erected at least 500mm from the road edge and be fitted 2.5m above the footway. Decorations should be fitted to the roadside of the column (front). Where this is not possible the decoration may be fitted to the rear of the column.

IMAGE: Figure 1 is a diagram showing festive light siting requirements. It shows a decoration fitted to the roadside of a lighting column, at least 500mm from the road edge and 2.5m above the footway. The diagram also shows that decorations must be at least 1m below the lantern, and that an electrical socket must be at least 3m above the footway or verge.

2.4. Windage

Maximum windages for a 6m column is 0.35m² and for 8m column is 0.25m².

2.5. Weight

Decorations must not weigh more than 10kg.

2.6. Material

All decorations must be aluminium or galvanised.

3. Electrical

3.1. Electrical Supply

All electrical supplies must comply with the requirements of the current version of the IET Wiring Regulations.

Protective earthing must be maintained and a 30mA RCD shall be installed at the point of origin.

All external electrical sockets must be sited at least 3m above the footway/verge.

All parts of the electrical installation must be at least IP66 rated and ensure that no water can ingress into the Streetlight Column.

3.2. Wattage

Maximum 55W, however this should be reduced where possible.

Rope lights should be LED Platinum, specifically for use on outdoor features with 30 LED per metre, 12mm diameter and 4W/m. Various other accessories are required include end caps, glue etc and must be compatible with the LED rope light. The rope light should be one continuous length with as few joints as possible.

3.3. Payment Of Electricity

The Council will pay for all ongoing cost for the electricity supply.

4. Maintenance and Testing

4.1. Maintenance

The applicant will be responsible for on-going costs associated with maintenance of decorations and brackets, repairs to rope light and storage of materials when not in use. They will also be responsible for the replacement of any damaged decoration.

The Council will remove any decorations that are dangerous and recover all reasonable costs associated with removal or repair from the applicant.

Where streetlight columns are replaced, the Council will undertake all works necessary to relocate the decoration and fitting onto the new column at no cost to the applicant.

All works undertaken on the public road must comply with Safety at Street and Road Works: A code of practice 2013.

4.2. Testing and Inspection

All installations must be inspected and tested prior to commissioning in accordance with the IET’s Guidance Note 3: Inspection and Testing.

Any rope lights left in place over the summer months must be fully inspected prior to the start of the festive period.

All inspection, testing and maintenance must be undertaken by a competent person.

A certificate for the installation must be submitted to the Council prior to fully energizing the decorations.

The Council reserves the right to disconnect and/or remove any decoration which may be deemed a hazard to the public or OIC staff.

4.3. Supplier

There is no preferred supplier provided the specification set in this Policy is met.

4.4. Months Of Use

Festive Decorations may be in place from 1 November and must be removed as soon as is practicable following the festive period, however no later than 31 January. Works to install lighting may begin before November but they must not be connected until 1 November.

Column wraps are excluded from this provided planning permission has been granted for these to remain in place all year round.

4.5. Storage

The applicant is responsible for the storage of all decorations.

4.6. Insurance

The applicant must ensure that the installation is covered by public liability insurance to a value of £5,000,000 at all times.

5. Banners

5.1. General

Organisations wishing to erect a banner over or across a road or footway must obtain consent from the Roads Authority before doing so. Applications should be sent to RoadsSupport@orkney.gov.uk

Banners shall only be permitted in association with sporting, cultural or community events or public service campaigns. Advertising shall not be permitted and banners featuring the name of commercial organisations shall only be considered where the business name is an integral part of the event name. Banners associated with an event must not be erected more than 14 days in advance of the event and must be removed no later than 7 days after the event. The organisation erecting the banner must indemnify Orkney Islands Council against any claims that arise because of the installation and be covered by public liability insurance to a value of at least £5,000,000.

5.2. Column-Mounted Banners

Column-mounted banners must be supported with EN40 compliant Euro Chieftain fixings and banner size must comply with windage requirements of 0.35m² for a 6m column and 0.25m² for an 8m column.

Banners will not be permitted on columns with existing signage or apparatus installed. Permission will not normally be granted for banners stretching across the carriageway.

5.3. Siting and Mounting Heights

All banners must comply with the specifications detailed in Section 2.3 of this Policy.

5.4. Application Process

Applications must be made in writing or by email to the Roads Support Team with all the details specified below:

1. Name and contact details of applicant.
2. Details of banner (size, type, materials, and fixings).
3. Reason for wishing to erect banner.
4. Dates the banner will go up and come down.
5. Details of location and fixing points.
6. Evidence of insurance.
7. Details of the proposed method of working (see Section 8: safe working practices for erecting and removing features).
8. Confirmation that the applicant has read this Policy, and that the requirements contained within this Policy will be fully met.

6. Bunting

6.1. General

Organisations wishing to erect bunting along or across a road or footway must obtain consent from the Roads Authority before doing so. Applications should be sent to RoadsSupport@orkney.gov.uk

Bunting associated with an event must not be erected more than 14 days in advance of the event and must be removed no later than 7 days after the event. The organisation erecting the bunting must indemnify Orkney Islands Council against any claims that arise because of the installation and be covered by public liability insurance to a value of at least £5,000,000.

Bunting must be fixed to ensure that it cannot be pulled at any point to encroach into the pedestrian clearance zone (2.5m ground clearance) nor the vehicle clearance zone (5.8m ground clearance). The height of the pedestrian clearance zone should be increased to 3.4m where horse riders may be expected.

Permission will normally only be granted for fixing bunting along or over streets with a speed limit of 30mph or less.

All bunting and its associated fixings must be constructed from a material that would snap under excessive loading. The use of polypropylene rope, twine or other materials to reinforce or support the bunting is not permitted.

Bunting should be arranged with short distances between fixings and no catenary span should exceed 20 metres. Long continuous lengths of bunting should be avoided. It should be fixed in sections so that a problem in one location does not affect other locations.

6.2. Bunting Along the Street

Where bunting is:

1. Fixed entirely over footways, verges, or other areas where vehicles are excluded.
2. Attached only to private buildings, lighting columns or trees.
3. Complies fully with the requirements of section 6.1.

Then applicants should apply to the Roads Support team in writing or email and supply the following details:

1. Name and contact details of applicant.
2. Details of bunting (size, type, materials, and fixings).
3. Reason for wishing to erect bunting.
4. Dates the bunting will go up and come down and dates of the associated event.
5. Exact details of location bunting spans and fixing points including maximum span length.
6. Evidence of insurance.
7. Details of the proposed method of working (see Section 8: safe working practices for erecting and removing features).
8. Confirmation that the applicant has read this Policy, and that the requirements contained within this Policy will be fully met.

6.3. Bunting Across the Street

When bunting crosses a street, it must be fixed to secure mounting points on buildings or other structures. It must not be fixed to streetlighting columns.

Permission will not normally be granted for bunting across a freight route such as within Hatston Industrial Estate. Where permission is granted the height of the vehicle clearance zone shall be 7.5m.

Applications must be made in writing or by email with all the details specified in section 6.2.

7. Display of Election Posters and Campaign Materials

The Council will permit the display of election posters on lighting columns within the Council area in connection with any election but only if they comply with the conditions stipulated herein.

Prior to any posters being displayed, an email must be sent to RoadsSupport@Orkney.gov.uk, for the attention of the Team Manager (Roads Support) to:

• Seek permission to display campaign election posters.
• Agree to indemnify the Council against any damages as a result of the display of such election posters.
• Agree that Roads Services, where material is displayed in breach of this Policy shall remove it as soon as practicable and then recharge the election agent or independent candidate to recover the costs in doing so.
• Agree that posters, mounts, string and cable ties are removed within the 7 days following the election.

The following conditions must be met:

• Campaign posters must not be displayed prior to the date of announcement of an election.
• In any circumstances must not be located upon control boxes or upon roundabouts.
• Be located not to interfere with the visibility required for persons emerging from side roads or private accesses.
• Must be so mounted that the poster and mount will not afford any resistance or damage to a vehicle coming into contact with them.
• Posters attached to lighting columns must be first fixed to card of adequate stiffness which in turn must be tied with string or cable ties to the road lighting column. The mounting height of the card must not be less than 2100 mm (7 ft) above the height of the adjoining footway.
• The area of any poster must not exceed 0.2 sq. m, and the maximum overall vertical or horizontal dimension must not exceed 500 mm.

8. Safe Working Practices for Erecting and Removing Features

The installation, maintenance and removal of decorative features within public areas can expose both the person carrying out the operation and members of the general public to various hazards. For this reason, it is essential that any person carrying out this work is competent and qualified to do so.

All operations within the road boundary shall comply with Safety at Street and Road Works: a code of practice 2013.

https://www.gov.uk/government/publications/safety-at-street-works-and-road-works

Risk assessment and method statements should be in place prior to commencing any works.

Ladders must not be placed against lighting column shafts.

Self-supporting ladders, free-standing platforms or mobile elevated work platforms should be utilised as appropriate.

Appendix 2: Equality Impact Assessment

The purpose of an Equality Impact Assessment (EqIA) is to improve the work of Orkney Islands Council by making sure it promotes equality and does not discriminate. This assessment records the likely impact of any changes to a proposal or changes by anticipating the consequences and making sure that any negative impacts are eliminated or minimised and positive impacts are maximised.

Should you have any questions or wish for your draft EqIA to be reviewed by our Equality, Diversity and Inclusion Adviser, please contact OD@orkney.gov.uk.

1. Identification of the Proposal or Change

2. Primary Information

3. Impact Assessment

4. Equality Impact Assessment Action Plan

Please complete the following action plan where you have identified any differential impacts or potential negative impacts in Section 3 of the Equality Impact Assessment.

5. Sign and Date

Appendix 3: Island Communities Impact Assessment

Column Mounted Decoration Policy

You must now determine whether in your opinion your policy, strategy or service is likely to have an effect on an island community, which is significantly different from its effect on other communities (including other island communities).

If your answer is No to the above question, a full ICIA will NOT be required and you can proceed to Step 6.

If the answer is Yes, an ICIA must be prepared and you should proceed to Step 5.

To form your opinion, the following questions should be considered:

• Does the evidence show different circumstances or different expectations or needs, or different experiences or outcomes (such as different levels of satisfaction, or different rates of participation)?
• Are these different effects likely?
• Are these effects significantly different?
• Could the effect amount to a disadvantage for an island community compared to the Scottish mainland or between island groups?

Item 8: Review of Speed Limits

Enterprise and Infrastructure Committee: 8 September 2026

Report by Director of Infrastructure and Organisational Development

1. Overview

1.1

This report sets out proposals to extend/introduce 30mph speed limits at various locations throughout Orkney.

1.2

A review of a number of locations has identified circumstances where the existing speed limit no longer adequately reflects the nature of the road environment.

1.3

The proposed amendments are intended to improve road safety for all road users by providing a more appropriate transition between rural and urban road environments and encouraging lower vehicle speeds in areas of increased pedestrian activity.

1.4

The proposals have been developed following requests from local communities, both informally, and as part of the consultation process for the recent 20mph project.

1.5

The proposed 30mph areas are:

1. B9069, Lady Village, Sanday.
2. A961, St Margaret’s Hope, South Ronaldsay.
3. A965, Stenness Village, Stenness.
4. A966, Evie School, Evie.

1.6

The Council has a duty under the Road Traffic Regulation Act 1984 to promote road safety and may make Traffic Regulation Orders where considered necessary for avoiding danger to persons or traffic, preventing the likelihood of such danger arising, or improving the amenity of an area.

2. Recommendations

2.1

It is recommended that members of the Committee:

1. Delegate authority to the Director of Infrastructure and Organisational Development to draft a Traffic Regulation Order and commence statutory and public consultation on the introduction of 30mph speed limits at the locations attached to this report as Appendix 1.
2. Delegate authority to the Director of Infrastructure and Organisational Development to make and implement the Order should no objections be received during the statutory consultation period.

3. Consultation

3.1

Statutory and public consultations will be undertaken prior to implementation of the new Traffic Regulation Order.

4. Next Steps

4.1

Following approval by the Committee, the Order will be drafted, advertised and issued for consultation.

4.2

Any representations received will be considered by Officers.

4.3

Should objections be received which cannot be resolved, a further report will be presented to the Committee for consideration prior to the Order being made.

For Further Information please contact:

Matthew Wylie, Service Manager (Roads and Grounds), extension 2318, Email matthew.wylie@orkney.gov.uk

Implications of Report

1. Financial: As much of the infrastructure required to enforce this order is already in place for the existing speed limits, works are expected to be limited to under £5k. The Council has been allocated approximately £53k from Transport Scotland’s Road Safety Improvement Fund for road safety improvement measures in 2026/27. It is anticipated that all costs incurred will be contained within this funding.
2. Legal: The Road Traffic Regulation Act 1984 empowers the Council to manage vehicle speeds through use of Traffic Regulation Orders. Approving the recommendations in this report will enable the Council to commence the statutory procedure.
3. Corporate Governance: Item 2.9.17 in the Scheme of Delegation to Officers states that “Following approval by Council of the principle of restrictions and/or prohibitions for the use of roads, to make new traffic orders, whether permanent or experimental, including statutory consultation procedures, where no objection has been raised.”
4. Human Resources: No adverse impacts envisaged.
5. Equalities: An Equality Impact Assessment has been undertaken and is attached as Appendix 2 to this report.
6. Island Communities Impact: An Island Communities Impact Assessment has been undertaken and is attached as Appendix 3 to this report.
7. Links to Council Plan: The proposals in this report support and contribute to improved outcomes for communities as outlined in the following Council Plan strategic priorities:
   • ☐ Growing our economy.
   • ☒ Strengthening our Communities.
   • ☒ Developing our Infrastructure.
   • ☐ Transforming our Council.
8. Links to Local Outcomes Improvement Plan: The proposals in this report support and contribute to improved outcomes for communities as outlined in the following Local Outcomes Improvement Plan priorities:
   • ☐ Cost of Living.
   • ☒ Sustainable Development.
   • ☒ Local Equality.
   • ☒ Improving Population Health.
9. Environmental and Climate Risk: No adverse impacts envisaged.
10. Risk: Failure to progress the proposed Traffic Regulation Order may result in speed limits remaining inconsistent with current road environments and development patterns, potentially increasing road safety risks.
11. Procurement: No adverse impacts envisaged.
12. Health and Safety: The proposals seek to improve road safety for motorists, pedestrians and other road users.
13. Property and Assets: No adverse impacts envisaged.
14. Information Technology: No adverse impacts envisaged.
15. Cost of Living: No adverse impacts envisaged.

List of Background Papers

None.

Appendices

• Appendix 1 – Proposed 30mph areas.
• Appendix 2 – Equality Impact Assessment.
• Appendix 3 – Island Communities Impact Assessment.

Appendix 1 – Proposed 30mph Areas

IMAGE: Map of Lady Village, Sanday, showing the proposed speed limit reduction from 40mph to 30mph at Lady Village, Sanday. The affected sections are marked in blue along the B9069 and adjoining roads.

IMAGE: Map of Redland, Evie, showing the proposed speed limit reduction from 40mph to 30mph at Redland, Evie. The affected section is marked in blue along the A966.

IMAGE: Map of A961, St Margaret’s Hope, showing the proposed speed limit reduction from 40mph to 30mph at A961, St Margaret’s Hope. The affected road sections are marked in blue.

IMAGE: Map of Stenness Village showing the proposed speed limit reduction from 40mph to 30mph at A965, Stenness. The affected section is marked in blue.

Appendix 2: Equality Impact Assessment

1. Identification of the Proposal or Change

2. Primary Information

3. Impact Assessment

4. Equality Impact Assessment Action Plan

Please complete the following action plan where you have identified any differential impacts or potential negative impacts in Section 3 of the Equality Impact Assessment.

5. Sign and Date

Appendix 3: Island Communities Impact Assessment

30mph Amendment Order

You must now determine whether in your opinion your policy, strategy or service is likely to have an effect on an island community, which is significantly different from its effect on other communities (including other island communities).

If your answer is No to the above question, a full ICIA will NOT be required and you can proceed to Step 6.

If the answer is Yes, an ICIA must be prepared and you should proceed to Step 5.

To form your opinion, the following questions should be considered:

• Does the evidence show different circumstances or different expectations or needs, or different experiences or outcomes (such as different levels of satisfaction, or different rates of participation)?
• Are these different effects likely?
• Are these effects significantly different?
• Could the effect amount to a disadvantage for an island community compared to the Scottish mainland or between island groups?

Item 9: Revenue Expenditure Outturn

Enterprise and Infrastructure Committee: 8 September 2026

Report by Head of Finance

1. Overview

1.1

This report presents the revenue financial outturn position as at 31 March 2026 in respect of service areas for which the Enterprise and Infrastructure Committee is responsible.

1.2

On 4 March 2025, the Council set its overall revenue budget for financial year 2025/26. On 17 June 2025, the Policy and Resources Committee recommended approval of the detailed revenue budgets for 2025/26, which form the basis of the individual revenue expenditure monitoring reports.

1.3

Individual revenue expenditure monitoring reports are circulated every month to inform elected members of the up-to-date financial position. Quarterly revenue expenditure monitoring reports are presented to individual service committees.

1.4

In terms of revenue spending, at an individual cost centre level, budget holders are required to provide an explanation of the causes of each material variance and to identify appropriate corrective actions to remedy the situation.

1.5

Material variances are identified automatically as Priority Actions within individual budget cost centres according to the following criteria:

• Variance of £10,000 and more than 110% or less than 90% of anticipated position (1B).
• Not more than 110% or less than 90% of anticipated position but variance greater than £50,000 (1C).

1.6

Priority Actions can be identified at the Service Function level according to the same criteria and these are shown in the Revenue Expenditure Statements. As with individual cost centre variances, each of these Priority Actions requires an explanation and corrective action to be identified and these are shown in the Budget Action Plan.

1.7

The details have been provided following consultation with the relevant Directors and their staff.

1.8

The figures quoted within the Budget Action Plan by way of the underspend (-) and overspend position will always relate to the position within the current month.

2. Recommendations

2.1

It is recommended that members of the Committee:

1. Note the revenue financial summary statement in respect of service areas for which the Enterprise and Infrastructure Committee is responsible, for the period 1 April 2025 to 31 March 2026, attached as Annex 1 to this report, indicating a budget overspend position of £791,400.
2. Note the revenue financial detail by Service Area statement in respect of service areas for which the Enterprise and Infrastructure Committee is responsible, for the period 1 April 2025 to 31 March 2026, attached as Annex 2 to this report.
3. Note the explanations given and actions proposed in respect of significant budget variances, as outlined in the Budget Action Plan, attached as Annex 3 to this report.

For Further Information please contact:

Pat Robinson, Service Manager (Accounting), extension 2621, Email: pat.robinson@orkney.gov.uk

Implications of Report

1. Financial: The Financial Regulations state that Directors can incur expenditure within approved revenue and capital budgets. Such expenditure must be in accordance with the Council’s policies and objectives and subject to compliance with the Financial Regulations.
2. Legal: Regular financial monitoring and reporting help the Council meet its statutory obligation to secure best value.
3. Corporate Governance: In terms of the Scheme of Administration, monitoring, on a quarterly basis, the levels of revenue expenditure incurred against approved budgets, in respect of each of the service areas for which the Committee is responsible is referred to the Enterprise and Infrastructure Committee.
4. Human Resources: N/A.
5. Equalities: Equality Impact Assessment is not required for financial monitoring.
6. Island Communities Impact: Island Communities Impact Assessment is not required for financial monitoring.
7. Links to Council Plan:
   • ☐ Growing our economy.
   • ☐ Strengthening our Communities.
   • ☐ Developing our Infrastructure.
   • ☐ Transforming our Council.
8. Links to Local Outcomes Improvement Plan:
   • ☐ Cost of Living.
   • ☐ Sustainable Development.
   • ☐ Local Equality.
   • ☐ Improving Population Health.
9. Environmental and Climate Risk: N/A.
10. Risk: N/A.
11. Procurement: N/A.
12. Health and Safety: N/A.
13. Property and Assets: N/A.
14. Information Technology: N/A.
15. Cost of Living: N/A.

List of Background Papers

• Policy and Resources Committee, 25 February 2025, Budget and Council Tax Level for 2024/25.
• Policy and Resources Committee, 17 June 2025, Detailed Revenue Budgets.

Annexes

• Annex 1: Financial Summary.
• Annex 2: Financial Detail by Service Area.
• Annex 3: Budget Action Plan.

Annex 1: Financial Summary March 2026

Date of Issue: 17 July 2026

Annex 2: Financial Detail by Service Area March 2026

Changes in original budget position

Changes in original budget position

Changes in original budget position

Changes in original budget position

Changes in original budget position

Changes in original budget position

Item 10: Revenue Expenditure Monitoring

Enterprise and Infrastructure Committee: 8 September 2026

Report by Head of Finance

1. Overview

1.1

This report presents the revenue financial summary position of expenditure incurred, as at 30 June 2026, in respect of service areas for which the Enterprise and Infrastructure Committee is responsible.

1.2

On 3 March 2026, the Council set its overall revenue budget for financial year 2026/27. On 16 June 2026, the Policy and Resources Committee recommended approval of the detailed revenue budgets for 2026/27, which form the basis of the individual revenue expenditure monitoring reports.

1.3

Individual revenue expenditure monitoring reports are circulated every month to inform elected members of the up-to-date financial position. Quarterly revenue expenditure monitoring reports are presented to individual service committees.

1.4

In terms of revenue spending, at an individual cost centre level, budget holders are required to provide an explanation of the causes of each material variance and to identify appropriate corrective actions to remedy the situation.

1.5

Material variances are identified automatically as Priority Actions within individual budget cost centres according to the following criteria:

• Variance of £10,000 and more than 110% or less than 90% of anticipated position (1B).
• Not more than 110% or less than 90% of anticipated position but variance greater than £50,000 (1C).

1.6

Priority Actions can be identified at the Service Function level according to the same criteria and these are shown in the Revenue Expenditure Statements. As with individual cost centre variances, each of these Priority Actions requires an explanation and corrective action to be identified and these are shown in the Budget Action Plan.

1.7

The details have been provided following consultation with the relevant Directors and their staff.

1.8

The figures quoted within the Budget Action Plan by way of the underspend (-) and overspend position will always relate to the position within the current month.

2. Recommendations

2.1

It is recommended that members of the Committee:

1. Note the revenue financial summary statement in respect of service areas for which the Enterprise and Infrastructure Committee is responsible, for the period 1 April to 30 June 2026, attached as Annex 1 to this report, indicating a budget underspend position of £571,300.
2. Note the revenue financial service area statement in respect of service areas for which the Enterprise and Infrastructure Committee is responsible, for the period 1 April to 30 June 2026, attached as Annex 2 to this report.
3. Note the explanations given and actions proposed in respect of significant budget variances, as outlined in the Budget Action Plan, attached as Annex 3 to this report.

For Further Information please contact:

Pat Robinson, Service Manager (Accounting), extension 2621, Email: pat.robinson@orkney.gov.uk

Implications of Report

1. Financial: The Financial Regulations state that Directors can incur expenditure within approved revenue and capital budgets. Such expenditure must be in accordance with the Council’s policies and objectives and subject to compliance with the Financial Regulations.
2. Legal: Regular financial monitoring and reporting help the Council meet its statutory obligation to secure best value.
3. Corporate Governance: In terms of the Scheme of Administration, monitoring the levels of revenue expenditure incurred against approved budgets, in respect of each of the service areas for which the Committee is responsible, is referred to the Enterprise and Infrastructure Committee.
4. Human Resources: N/A.
5. Equalities: Equality Impact Assessment is not required for financial monitoring.
6. Island Communities Impact: Island Communities Impact Assessment is not required for financial monitoring.
7. Links to Council Plan:
   • ☐ Growing our economy.
   • ☐ Strengthening our Communities.
   • ☐ Developing our Infrastructure.
   • ☐ Transforming our Council.
8. Links to Local Outcomes Improvement Plan:
   • ☐ Cost of Living.
   • ☐ Sustainable Development.
   • ☐ Local Equality.
   • ☐ Improving Population Health.
9. Environmental and Climate Risk: N/A.
10. Risk: N/A.
11. Procurement: N/A.
12. Health and Safety: N/A.
13. Property and Assets: N/A.
14. Information Technology: N/A.
15. Cost of Living: N/A.

List of Background Papers

• Policy and Resources Committee, 3 March 2026, Budget and Council Tax Level for 2026/27.
• Policy and Resources Committee, 16 June 2026, Detailed Revenue Budgets.

Annexes

• Annex 1: Financial Summary.
• Annex 2: Financial Detail by Service Area.
• Annex 3: Budget Action Plan.

Annex 1: Financial Summary June 2026

Date of Issue: 07 July 2026

Compared to last month, the total number of PAs has changed as follows

Annex 2: Financial Detail by Service Area June 2026

Date of Issue: 07 July 2026

Changes in original budget position

Item 11: Road Asset Replacement Programme – Expenditure Outturn

Enterprise and Infrastructure Committee: 8 September 2026

Report by Head of Finance

1. Overview

1.1

This report presents the expenditure outturn position as at 31 March 2026 in respect of the approved Road Asset Replacement Programme for financial year 2025/26.

1.2

To demonstrate a focus on maintaining existing assets of the Council and ensuring that our buildings and infrastructure are maintained at levels expected by the Orkney public and that our IT, plant and vehicles achieve modern standards of security, safety and emissions, annual capital improvement and replacement programmes of work are agreed by the relevant service Committee or Sub-committee.

1.3

Delivery of these planned programmes of work are thereafter monitored throughout the financial year by the relevant service Committee or Sub-committee.

1.4

The annual Road Asset Replacement Programme for financial year 2025/26 was approved by the Development and Infrastructure Committee on 4 February 2025.

1.5

The table below provides an overview of the expenditure incurred in financial year 2025/26.

1.6

Appendix 1 to this report provides a detailed breakdown of the approved programmes of work for financial year 2025/26, including individual project updates.

2. Recommendations

2.1

It is recommended that members of the Committee:

1. Note the summary outturn position of expenditure incurred for financial year 2025/26 in respect of the approved Road Asset Replacement Programme, as detailed in section 1.5 of this report.
2. Note the detailed analysis of expenditure figures and programme updates in respect of the approved Road Asset Replacement Programme for 2025/26, attached as Appendix 1 to this report.

For Further Information please contact:

Shonagh Merriman, Service Manager (Corporate Finance), extension 2105, Email shonagh.merriman@orkney.gov.uk

Implications of Report

1. Financial: The Financial Regulations state that Directors can incur expenditure within approved revenue and capital budgets. Such expenditure must be in accordance with the Council’s policies and objectives and subject to compliance with the Financial Regulations.
2. Legal: Regular financial monitoring and reporting helps the Council meet its statutory obligation to secure best value.
3. Corporate Governance: In terms of the Scheme of Administration, monitoring, on a quarterly basis, the levels of expenditure incurred against the approved annual road asset improvement programme, funded through the approved capital programme, is referred to the Enterprise and Infrastructure Committee.
4. Human Resources: N/A.
5. Equalities: Equality Impact Assessment is not required for financial monitoring.
6. Island Communities Impact: Island Communities Impact Assessment is not required for financial monitoring.
7. Links to Council Plan:
   • ☐ Growing our economy.
   • ☐ Strengthening our communities.
   • ☐ Developing our Infrastructure.
   • ☐ Transforming our Council.
8. Links to Local Outcomes Improvement Plan:
   • ☐ Cost of Living.
   • ☐ Sustainable Development.
   • ☐ Local Equality.
   • ☐ Improving Population Health.
9. Environmental and Climate Risk: Where resources allow, improvement works can include ‘greener’ solutions.
10. Risk: Improvement of existing assets can help reduce risks associated with these assets.
11. Procurement: Any contractual arrangements require to comply with the Financial Regulations and Contract Standing Orders.
12. Health and Safety: Well-maintained assets will assist the Council in complying with relevant Health and Safety requirements for both staff and the public.
13. Property and Assets: Included throughout the report and detailed in the Appendix.
14. Information Technology: N/A.
15. Cost of Living: N/A.

List of Background Papers

Development and Infrastructure Committee, 4 February 2025, Road Asset Replacement Programmes for 2025 to 2028.

Appendix 1 – Road Asset Replacement Programme 2025/26 – Outturn

Contact Officer: Team Manager Roads Support - Extension 2318

Item 12: Road Asset Replacement Programme – Expenditure Monitoring

Enterprise and Infrastructure Committee: 8 September 2026

Report by Head of Finance

1. Overview

1.1

This report presents the summary position of expenditure incurred as at 30 June 2026 in respect of the Road Asset Replacement Programme for 2026/27.

1.2

To demonstrate a focus on maintaining existing assets of the Council and ensuring that our buildings and infrastructure are maintained at levels expected by the Orkney public and that our IT, plant and vehicles achieve modern standards of security, safety and emissions, annual capital improvement and replacement programmes of work are agreed by the relevant service Committee or Sub-committee.

1.3

Delivery of these planned programmes of work are thereafter monitored throughout the financial year by the relevant service Committee or Sub-committee.

1.4

The Roads Asset Replacement Programme budget was temporarily increased to £1.5 million for financial years 2025/26, 2026/27 and 2027/28, as a result of a recommendation by the Policy and Resources Committee on 18 June 2024, to demonstrate a focus on maintaining existing assets.

1.5

The annual Road Asset Replacement Programme for financial year 2026/27 was approved by the Enterprise and Infrastructure Committee on 3 February 2026.

1.6

Additional funding totally £534,000 has been allocated from the Islands Accelerator Fund for 2026/27, to allow additional works to be undertaken.

1.7

The table below provides an overview of the expenditure incurred for the period 1 April to 30 June 2026.

1.8

Appendix 1 to this report provides a detailed breakdown of the approved programmes of work for financial year 2026/27, including individual project updates.

2. Recommendations

2.1

It is recommended that members of the Committee:

1. Note the summary position of expenditure incurred as at 30 June 2026, against the approved Road Asset Replacement Programme for financial year 2026/27, as detailed in section 1.7 of this report.
2. Note the detailed analysis of expenditure figures and programme updates, in respect of the approved Road Asset Replacement Programme for 2026/27 attached as Appendix 1 to this report.

For Further Information please contact:

Shonagh Merriman, Service Manager (Corporate Finance), extension 2105, Email shonagh.merriman@orkney.gov.uk

Implications of Report

1. Financial: The Financial Regulations state that Directors can incur expenditure within approved revenue and capital budgets. Such expenditure must be in accordance with the Council’s policies and objectives and subject to compliance with the Financial Regulations.
2. Legal: Regular financial monitoring and reporting helps the Council meet its statutory obligation to secure best value.
3. Corporate Governance: In terms of the Scheme of Administration, monitoring, on a quarterly basis, the levels of expenditure incurred against the approved road asset improvement programme, funded through the approved capital programme, is referred to the Enterprise and Infrastructure Committee.
4. Human Resources: N/A.
5. Equalities: Equality Impact Assessment is not required for financial monitoring.
6. Island Communities Impact: Island Communities Impact Assessment is not required for financial monitoring.
7. Links to Council Plan:
   • ☐ Growing our economy.
   • ☐ Strengthening our Communities.
   • ☐ Developing our Infrastructure.
   • ☐ Transforming our Council.
8. Links to Local Outcomes Improvement Plan:
   • ☐ Cost of Living.
   • ☐ Sustainable Development.
   • ☐ Local Equality.
   • ☐ Improving Population Health.
9. Environmental and Climate Risk: Where resources allow, improvement works can include ‘greener’ solutions.
10. Risk: Improvement of existing assets can help reduce risks associated with these assets.
11. Procurement: Any contractual arrangements require to comply with the Financial Regulations and Contract Standing Orders.
12. Health and Safety: Well-maintained assets will assist the Council in complying with relevant Health and Safety requirements for both staff and the public.
13. Property and Assets: Included throughout the report and detailed in the Appendix.
14. Information Technology: N/A.
15. Cost of Living: N/A.

List of Background Papers

Enterprise and Infrastructure Committee, 3 February 2026, Road Asset Replacement Programmes for 2026/27.

Appendix

Appendix 1 – Road Asset Replacement Programme 2026/27 Q1.

Appendix 1 – Road Asset Replacement Programme 2026/27

Item 13: Economic Development Grants – Budget Outturn Statement and Delegated Approvals

Enterprise and Infrastructure Committee: 8 September 2026

Report by Director of Enterprise and Resources

1. Overview

1.1

This report presents the budget outturn position as at 31 March 2026 in respect of the Economic Development Grants budget, together with all the delegated approvals made during 2025/26.

1.2

In March 2025, the Council approved the revenue budget for financial year 2025/26. This included an initial Economic Development Grants budget of £306,400 along with the capability to over-commit by 5%, which increased the budget to £321,700.

1.3

During financial year 2025/26, new spending commitments of £268,383 were approved which, relative to the Economic Development Grants budget of £321,700 as detailed in Annex A to this report.

1.4

The level of outstanding spending commitments held in the Economic Development Grants Fund, as at 31 March 2026, decreased by £173,666 to £593,163.

1.5

Grant approvals made in the period 1 April 2025 to 31 March 2026 totalled £268,383, including grants approved under delegated schemes for the same period, totalling £281,700 and are detailed in Annex B to this report.

2. Recommendations

2.1

It is recommended that members of the Committee:

1. Note that, during financial year 2025/26, new spending commitments of £268,383, relative to the revised Economic Development Grants budget of £321,700, were approved, as detailed in Annex A to this report.
2. Note grant approvals made in the period 1 April 2025 to 31 March 2026 totalling £268,383, including grants approved under delegated schemes for the same period totalling £228,383, as detailed in Annex B to this report.

3. Exempt and/or Confidential Information

3.1

Under Section 50A(4) of the Local Government (Scotland) Act 1973, the public should be excluded from the meeting in respect of any discussion relating to Annex B to this report. Annex B contains exempt information as defined in paragraph 4 of Part 1 of Schedule 7A of the Act.

For Further Information please contact:

Laura Hutton, Economic Development Manager, extension 2519, Email: laura.hutton@orkney.gov.uk.

Implications of Report

1. Financial: Financial implications are detailed in the report and annexes to the report.
2. Legal: Budget monitoring procedures help the Council meet its statutory obligation to secure best value.
3. Corporate Governance: Approval of applications for financial assistance from Economic Development schemes of assistance which are within policy guidelines is delegated to the Director of Enterprise and Resources.
4. Human Resources: Not applicable.
5. Equalities: An Equality Impact Assessment is not required in respect of financial reporting.
6. Island Communities Impact: An Island Communities Impact Assessment is not required in respect of financial reporting.
7. Links to Council Plan:
   • ☒ Growing our economy.
   • ☐ Strengthening our Communities.
   • ☐ Developing our Infrastructure.
   • ☐ Transforming our Council.
8. Links to Local Outcomes Improvement Plan:
   • ☐ Cost of Living.
   • ☒ Sustainable Development.
   • ☐ Local Equality.
   • ☐ Improving Population Health.
9. Environmental and Climate Risk: Not applicable.
10. Risk: Not applicable.
11. Procurement: Not applicable.
12. Health and Safety: Not applicable.
13. Property and Assets: Not applicable.
14. Information Technology: Not applicable.
15. Cost of Living: Not applicable.

List of Background Papers

None.

Annexes

• Annex A: Outturn statement for financial year 2025/26.
• Annex B: Approvals for Year to 31 March 2026, including applications approved under delegated powers.

Annex A: Out-turn statement 2025/2026

Economic Development Grant Fund

Notes on terminology

Item 14: Economic Development Grants

Enterprise and Infrastructure Committee: 8 September 2026

Report by Director of Enterprise and Resources

1. Overview

1.1

This report presents, for information, details of grants awarded in respect of economic development activities, for the period 1 March to 30 June 2026.

1.2

In March 2026, the Council approved the revenue budget for financial year 2026/27. This included an initial Economic Development Grants budget of £282,600, along with the capability to over-commit by 5%, which increased the budget to £296,700.

1.3

Spending to 30 June 2026 in relation to Economic Development Grants totalled £66,711 of which £47,602 relates to grant commitments made in previous financial years and £19,109 to current year commitments.

1.4

The budget available for approval from the Economic Development Grants budget as at 30 June 2026, amounted to £185,990, as detailed in Annex A to this report.

1.5

Grant approvals made in the period 1 April to 30 June 2026 totalled £110,710 including grants approved under delegated schemes for the same period which totalled £70,710 and are detailed in Annex B to this report.

2. Recommendations

2.1

It is recommended that members of the Committee:

1. Note spending to 30 June 2026 in relation to Economic Development Grants, totalling £66,711, of which £47,602 relates to grant commitments made in previous financial years and £19,109 to current year commitments.
2. Note grant approvals made in the period 1 April to 30 June 2026 totalling £110,710, including grants approved under delegated schemes for the same period which totalled £70,710, as detailed in Annex B to this report.

3. Exempt and/or Confidential Information

3.1

Under Section 50A(4) of the Local Government (Scotland) Act 1973, the public should be excluded from the meeting in respect of any discussion relating to Annex B to this report. Annex B contains exempt information as defined in paragraph 4 of Part 1 of Schedule 7A of the Act.

For Further Information please contact:

Laura Hutton, Economic Development Manager, extension 2519, Email: laura.hutton@orkney.gov.uk.

Implications of Report

1. Financial: Financial implications are detailed in the report and annexes to the report.
2. Legal: Budget monitoring procedures help the Council meet its statutory obligation to secure best value.
3. Corporate Governance: Approval of applications for financial assistance from Economic Development schemes of assistance which are within policy guidelines is delegated to the Director of Enterprise and Resources.
4. Human Resources: Not applicable.
5. Equalities: An Equality Impact Assessment is not required in respect of financial reporting.
6. Island Communities Impact: An Island Communities Impact Assessment is not required in respect of financial reporting.
7. Links to Council Plan:
   • ☒ Growing our economy.
   • ☒ Strengthening our Communities.
   • ☒ Developing our Infrastructure.
   • ☐ Transforming our Council.
8. Links to Local Outcomes Improvement Plan:
   • ☒ Cost of Living.
   • ☒ Sustainable Development.
   • ☒ Local Equality.
   • ☐ Improving Population Health.
9. Environmental and Climate Risk: Not applicable.
10. Risk: Not applicable.
11. Procurement: Not applicable.
12. Health and Safety: Not applicable.
13. Property and Assets: Not applicable.
14. Information Technology: Not applicable.
15. Cost of Living: The report includes details of grant award commitments made during the period to 30 June 2026, some of which could contribute to addressing negative impacts of cost of living on Orkney businesses and wider community interests.

List of Background Papers

None.

Annexes

• Annex A: Budget Available for Approval, as at 30 June 2026.
• Annex B: Approvals for Year to 30 June 2026, including applications approved under delegated powers.

Annex A: Economic Development Budget Available for Approval as at 30 June 2026

Note on terminology

Item 15: Crown Estate Economic Development Fund and Crown Estate Community Led Development Fund – Budget Outturn

Enterprise and Infrastructure Committee: 8 September 2026

Report by Director of Enterprise and Resources

1. Overview

1.1

This report presents budgetary information in respect of the Crown Estate Economic Development Fund and Crown Estate Community Led Development Fund for 2025/26.

1.2

In June 2022 the Council established the Crown Estate Economic Development Fund and the Crown Estate Community Led Development Fund; each to be resourced from the allocation of funding that the Council receives annually from the Crown Estate.

1.3

The fund balances in respect of each of the two Crown Estate Funds are outlined in Annex A to this report.

1.4

Determination of applications for funding from the Crown Estate Economic Development Fund is delegated to the Director of Enterprise and Resources, in consultation with the Leader, Depute Leader, Chair and Vice Chair of the Enterprise and Infrastructure Committee.

1.5

Determination of applications for funding from the Crown Estate Community Led Development Fund is delegated to the Director of Enterprise and Resources, in consultation with the Leader, Depute Leader, Chair and Vice Chair of the Enterprise and Infrastructure Committee, together with the Chair of the Orkney Local Action Group.

1.6

Funding commitments approved under the Crown Estate Economic Development Fund in the period 1 April 2025 to 31 March 2026, totalling £96,500, are detailed in Annex B to this report.

1.7

Funding commitments approved under the Crown Estate Community Led Development Fund in the period 1 April 2025 to 31 March 2026, totalling £439,297, are detailed in Annex C to this report.

1.8

The Crown Estate funding allocation to the Council for 2026/27 was confirmed in July 2026 as £2,108,569. It is anticipated that the Crown Estate Economic Development Fund and the Crown Estate Community Led Development Fund will each be allocated 25% of this sum.

2. Recommendations

2.1

It is recommended that members of the Committee:

1. Note the fund balances of the Crown Estate Economic Development Fund and the Crown Estate Community Led Development Fund, as at 31 March 2026, as detailed in Annex A to this report.
2. Note the funding allocations made in the period 1 April 2025 to 31 March 2026 totalling £96,500, against the Crown Estate Economic Development Fund, as detailed in Annex B to this report.
3. Note the grant approvals made in the period 1 April 2025 to 31 March 2026 totalling £439,297 against the Crown Estate Community Led Development Fund, as detailed in Annex C to this report.

3. Exempt and/or Confidential Information

3.1

Under Section 50A(4) of the Local Government (Scotland) Act 1973, the public should be excluded from the meeting in respect of any discussion relating to Annexes B and C to this report. Annexes B and C contain exempt information as defined in paragraph 4 of Part 1 of Schedule 7A of the Act.

For Further Information please contact:

Laura Hutton, Economic Development Manager, extension 2519, Email: laura.hutton@orkney.gov.uk.

Implications of Report

1. Financial: Financial implications are detailed in the report and annexes to the report.
2. Legal: Budget monitoring procedures help the Council meet its statutory obligation to secure best value.
3. Corporate Governance: When the funds were established in June 2022, the Council agreed that annual monitoring reports in respect of the Crown Estate Economic Development Fund and the Crown Estate Community Led Development Fund be submitted to the Enterprise and Infrastructure Committee.
4. Human Resources: Not applicable.
5. Equalities: An Equality Impact Assessment is not required in respect of financial reporting.
6. Island Communities Impact: An Island Communities Impact Assessment is not required in respect of financial reporting.
7. Links to Council Plan:
   • ☒ Growing our economy.
   • ☒ Strengthening our Communities.
   • ☒ Developing our Infrastructure.
   • ☐ Transforming our Council.
8. Links to Local Outcomes Improvement Plan:
   • ☒ Cost of Living.
   • ☒ Sustainable Development.
   • ☒ Local Equality.
   • ☐ Improving Population Health.
9. Environmental and Climate Risk: Not applicable.
10. Risk: Not applicable.
11. Procurement: Not applicable.
12. Health and Safety: Not applicable.
13. Property and Assets: Not applicable.
14. Information Technology: Not applicable.
15. Cost of Living: The report includes details of grant award commitments made during the period 1 April 2025 to 31 March 2026, some of which could contribute to addressing negative impacts of cost of living on Orkney business and wider community interests.

List of Background Papers

Policy and Resources Committee, 21 June 2022 – Crown Estate Fund – Proposals for Economic and Community Development Schemes.

Annexes

• Annex A – Crown Estate Fund - Outturn statement for financial year 2025/26.
• Annex B – Crown Estate Economic Development Fund Grant Allocations for 2025/26.
• Annex C – Crown Estate Community Led Local Development Fund Grants Approved for 2025/26.

Annex A: Crown Estate Fund Out-turn statement 2025/26

Item 16: Harbour Authority Sub-committee

Harbour Authority Sub-committee: 25 August 2026

1. Recommendations

It is recommended:

1.1

That the Committee approves the attached minute as a true record.

2. Appendix

Draft Minute of the Meeting of the Harbour Authority Sub-committee held on 25 August 2026.

Minute

Harbour Authority Sub-committee

Tuesday, 25 August 2026, 09:30.

Council Chamber, Council Offices, School Place, Kirkwall.

Present

Councillors Mellissa-Louise Thomson, Graham A Bevan, Ivan A Taylor, Duncan A Tullock and Heather N Woodbridge.

Present via remote link (Microsoft Teams)

Councillor P Lindsay Hall.

Clerk

• Katy Russell-Duff, Committees Officer.

In Attendance

• Laura Cromarty, Head of Marine Services and Transportation.
• Erik Knight, Head of Finance.
• Karen Bevilacqua, Service Manager (Legal Services).
• Shonagh Merriman, Service Manager (Corporate Finance).

Declarations of Interest

• No declarations of interest were intimated.

Chair

• Councillor Mellissa-Louise Thomson.

1. Revenue Expenditure Outturn

After consideration of a report by the Head of Finance, copies of which had been circulated, and after hearing a report from the Service Manager (Corporate Finance), the Sub-committee:

Noted:

1.1

The revenue financial summary statement in respect of the Scapa Flow Oil Port and Miscellaneous Piers and Harbours for the period 1 April 2025 to 31 March 2026, attached as Annex 1 to the report by the Head of Finance, indicating a budget surplus position of £206,100.

1.2

The revenue financial service area statement in respect of the Scapa Flow Oil Port and Miscellaneous Piers and Harbours for the period 1 April 2025 to 31 March 2026, attached as Annex 2 to the report by the Head of Finance.

1.3

The explanations given and actions proposed in respect of significant budget variances, as outlined in the Budget Action Plan, attached as Annex 3 to the report by Head of Finance.

2. Revenue Expenditure Monitoring

After consideration of a report by the Head of Finance, copies of which had been circulated, and after hearing a report from the Service Manager (Corporate Finance), the Sub-committee:

Noted:

2.1

The revenue financial summary statement in respect of the Scapa Flow Oil Port and Miscellaneous Piers and Harbours for the period 1 April to 30 June 2026, attached as Annex 1 to the report by the Head of Finance, indicating a budget deficit position of £145,000.

2.2

The revenue financial by service area statement in respect of the Scapa Flow Oil Port and Miscellaneous Piers and Harbours for the period 1 April to 30 June 2026, attached as Annex 2 to the report by the Head of Finance.

2.3

The explanations given and actions proposed in respect of significant budget variances, as outlined in the Budget Action Plan, attached as Annex 3 to the report by the Head of Finance.

3. Miscellaneous Piers and Harbours Revenue Maintenance Programme – Expenditure Outturn

After consideration of a report by the Head of Finance, copies of which had been circulated, and after hearing a report from the Service Manager (Corporate Finance), the Sub-committee:

Noted:

3.1

The summary position of expenditure incurred for financial year 2025/26, against the approved Miscellaneous Piers and Harbours revenue maintenance programme, as detailed in section 1.5 of the report by the Head of Finance.

3.2

The detailed analysis of expenditure figures and programme updates in respect of the approved Miscellaneous Piers and Harbours revenue maintenance programme for 2025/26, attached as Appendix 1 to the report by the Head of Finance.

4. Miscellaneous Piers and Harbours Revenue Maintenance Programme – Expenditure Monitoring

After consideration of a report by the Head of Finance, copies of which had been circulated, and after hearing a report from the Service Manager (Corporate Finance), the Sub-committee:

Noted:

4.1

The summary position of expenditure incurred as at 30 June 2026, against the approved Miscellaneous Piers and Harbours revenue maintenance programme for 2026/27, as detailed in section 1.5 of the report by the Head of Finance.

4.2

The detailed analysis of expenditure figures and programme updates in respect of the approved Miscellaneous Piers and Harbours revenue maintenance programme for 2026/27, attached as Appendix 1 to the report by the Head of Finance.

5. Miscellaneous Piers and Harbours and Scapa Flow Oil Port Minor Capital Improvement Programmes – Expenditure Outturn

After consideration of a report by the Head of Finance, copies of which had been circulated, and after hearing a report from the Service Manager (Corporate Finance), the Sub-committee:

Noted:

5.1

The summary outturn position of expenditure incurred for financial year 2025/26 in respect of the approved Miscellaneous Piers and Harbours and Scapa Flow Oil Port minor capital improvement programmes, as detailed in section 1.5 of the report by the Head of Finance.

5.2

The detailed analysis of expenditure figures and programme updates in respect of the approved Miscellaneous Piers and Harbours and Scapa Flow Oil Port minor capital improvement programmes for 2025/26, attached as Appendix 1 to the report by the Head of Finance.

6. Miscellaneous Piers and Harbours and Scapa Flow Oil Port Minor Capital Improvement Programmes – Expenditure Monitoring

After consideration of a report by the Head of Finance, copies of which had been circulated, and after hearing a report from the Service Manager (Corporate Finance), the Sub-committee:

Noted:

6.1

The summary position of expenditure incurred as at 30 June 2026, against the approved Miscellaneous Piers and Harbours and Scapa Flow Oil Port minor capital improvement programmes for 2026/27, as detailed in section 1.5 of the report by the Head of Finance.

6.2

The detailed analysis of expenditure figures and programme updates in respect of the approved Miscellaneous Piers and Harbours and Scapa Flow Oil Port minor capital improvements for 2026/27, attached as Appendix 1 to the report by the Head of Finance.

7. Conclusion of Meeting

At 10:02 the Chair declared the meeting concluded.

Signed: M Thomson.