Appendix 3 - Forward Plan for Regulated and Unregulated Procurements April 2025 to March 2027
| Subject Matter of Contract | New / Extended / Re-let | Expected Contract Notice / Publication Date | Expected Award Date | Expected Start Date | Estimated Value of the Contract (£) | Regulated / Unregulated |
|---|---|---|---|---|---|---|
| Various IT Contracts | New and Re-let | Various 2025 Ongoing | TBC | TBC | TBC | Regulated / Unregulated |
| Various Agency Workers Contracts | New and Re-let | Various 2025 ongoing | TBC | TBC | TBC | Regulated |
| Cleaning Services (Waiting Rooms and Public Conveniences various mainland and island locations. | Re-let | Various 2025 to 2027 | Various throughout 2025 to 2027 | Various throughout 2025 to 2027 | TBC | Unregulated |
| Vehicles and Plant replacement programme | New | Various throughout 2025, 2026 and 2027 | TBC | TBC | £1,400,000 | Regulated / Unregulated |
| Vessel Re-fits 2025-27 individual contracts | Re-let | Various throughout 2025 2026 and 2027 | TBC | TBC | TBC | Regulated / Unregulated |
| Vessel Refit Framework 2026 - 30 | New | Various throughout 2026 to 2030 | TBC | TBC | TBC | Regulated |
| Construction of Balance of Plant Orkney Community Wind Farm | New | Jul-2025 | Feb-2026 | Mar-2026 | £18,000,000 | Regulated |
| Provision of Outdoor Education Instructors | Re-Let | Sep-2025 | Nov-2025 | Apr-2026 | £171,000 | Regulated |
| Supply of One Second Hand 24m Landing Craft | New | Sep-2025 | Nov-2025 | Dec-2025 | £1,400,000 | Regulated |
| Repairs to Balfour Pier Steps | New | Oct-2025 | Nov-2025 | Nov-2025 | £30,000 | Unregulated |
| School Teacher Transport and School Pupil Transport (Eday) | Re-Let | Nov-2025 | Jan-2026 | Jan-2026 | £101,115 | Regulated |
IMAGE: The first page contains the document title and a table of planned regulated and unregulated procurements, including contract subjects, procurement status, expected publication, award and start dates, estimated values, and regulatory classification.
| Subject Matter of Contract | New / Extended / Re-let | Expected Contract Notice / Publication Date | Expected Award Date | Expected Start Date | Estimated Value of the Contract (£) | Regulated / Unregulated |
|---|---|---|---|---|---|---|
| HEEPS:ABS Management Services 2026-3031 | Re-Let | Nov-2025 | Jan-2026 | Apr-2026 | £975,000 (5 year Contract) | Regulated |
| Supply of One Preowned Aircraft | New | Nov-2025 | Jan-2026 | Feb-2026 | £400,000 (5 year contract) | Regulated |
| Container Shipment of Waste to Shetland | Re-let | Nov-2025 | Feb-2026 | Apr-2026 | £1,951,572 (5 year contract) | Regulated |
| NI Linkspans Control Systems upgrades | New | Nov-2025 | Jan-2026 | Jan-2026 | £1,200,000 | Unregulated |
| A965 Finstown Drainage | New | Nov-2025 | Jan-2026 | Mar-2026 | £250,000 | Unregulated |
| Restoration of St Magnus Cathedral Organ | New | Nov-2025 | Jan-2026 | Sep-2026 | £500,000 | Regulated |
| Birsay Campsite building and site upgrade | New | Nov-2025 | Jan-2026 | Feb-2026 | TBC | Unregulated |
| Outer North Isles Design and Build Ferry Replacement (3 Vessels with an option for a 1 x further option) | New | Nov-2025 | May-2026 | Jun-2026 | £70-100M | Regulated |
| Orphir and Papdale Primary Schools Lighting Upgrades | New | Nov-2025 | Dec-2025 | Apr-2026 | £300,000 | Unregulated |
| Orkney Community Wind Farm Post Consent Commercial Advisory Services | Re-Let | Nov-2025 | Jan-2026 | Jan-2025 | £355,000 | Regulated |
| Emotional Well-Being Services | Re-Let | Dec-2025 | Feb-2026 | Apr-2026 | TBC | Regulated |
| Accommodation Based Step Down Services | Re-Let | Dec-2025 | Jan-2026 | Apr-2026 | £45,000 | Unregulated |
| Storage Infrastructure and Disaster Recovery | Re-let | Dec-2025 | Mar-26 | Apr-2026 | £350,000 | Regulated |
IMAGE: The second page continues the procurement table with planned services, equipment, infrastructure, ferry replacement, school upgrades, wind farm advisory services, well-being services, accommodation services, and disaster recovery.
| Subject Matter of Contract | New / Extended / Re-let | Expected Contract Notice / Publication Date | Expected Award Date | Expected Start Date | Estimated Value of the Contract (£) | Regulated / Unregulated |
|---|---|---|---|---|---|---|
| Moar Drive Multi Tenancy Shared House | New | Dec-2025 | Feb-2026 | Apr-2026 | £800,000 | Regulated |
| Library Management System | Re-Let | Jan-2026 | Feb-2026 | Mar-2026 | £154,153 | Regulated |
| Kirkwall Pier Lighting | New | Jan-2025 | Mar-2026 | Apr-2026 | £250,000 | Unregulated |
| Annual Fire Fighting Equipment Inspections | Re-let | Jan-2026 | Feb-2026 | Mar-2026 | TBC | Regulated |
| Pest Control Services | Re-Let | Jan-2026 | May-2026 | Jun-2026 | £86,500 | Unregulated |
| Radon Testing | New | Feb-2026 | Mar-2026 | Apr-2026 | £350,000 (3 year contract) | Regulated |
| Banking Services. | Re-let. | Mar-2026 | May-2026 | Aug-2026 | £22,980 (4 year contract) | Unregulated |
| Home Care Staff Management System | Re-Let | Apr-2026 | Jul-2026 | Aug-2026 | £160,000 (4 year contract) | Regulated |
| Inspection and Testing of Vehicles for use as Taxi and Private Hire Cars | Re-let. | Apr-2027 | Jul-2027 | Jul-2027 | £20,000 (5 year contract) | Unregulated. |
| Inspection, Testing and Maintenance of Fixed and Moveable Gymnasium and Fitness Room Equipment | Re-Let | Spring 2026 | Summer 2026 | Summer 2026 | £35,000 | Regulated |
| Independent Mobility Assessor | Re-Let | May-26 | Jul-2026 | Oct-2026 | £5,000 | Unregulated |
| Security Service for Orkney Harbour Authority | Re-Let | May-2026 | Oct-2026 | Dec-2026 | £221,368 | Regulated |
| Islands Haulage - Sanday | Re-Let | May-2026 | Jul-2026 | Sep-2026 | £22,500 | Unregulated |
| Student Accommodation Letting | Re-let | May-2026 | Jul-2026 | Aug-2026 | £23,920 | Unregulated |
IMAGE: The third page lists planned housing, library, pier, inspection, pest control, banking, care management, vehicle, gymnasium, mobility, security, haulage, and student accommodation procurements.
| Subject Matter of Contract | New / Extended / Re-let | Expected Contract Notice / Publication Date | Expected Award Date | Expected Start Date | Estimated Value of the Contract (£) | Regulated / Unregulated |
|---|---|---|---|---|---|---|
| Port Marine Safety Code – Designated Person | Re-let | May-2026 | Jul-2026 | Oct-2026 | £67,590 (5 year contract) | Regulated |
| Orkney Museum Promotional Material | Re-let | May-2026 | Jul-2026 | Oct-2026 | TBC | Regulated |
| Lift Servicing and Maintenance 2026-2031 | Re-let | Jun-2026 | Aug-2026 | Dec-2026 | £112,516 (5 year contract) | Regulated |
| Kerbside Collections (Island/Island Groups) | Re-let | Aug-2026 | Oct-2026 | Dec-2026/Jan-2027 | Various | Regulated |
| Employee Assistance Programme and Employee Benefits | Re-Let | Autumn 2026 | Winter 2026 | Winter 2026 | £11,228 | Unregulated |
| Supply and Services of Hygiene Units | Re-Let | Oct/Nov 2026 | Jan / Feb 2027 | Apr-2027 | £227,096 | Regulated |
| Heat Pump & Mechanical Ventilation & Heat Recovery System Servicing - Various OIC Properties | Re-Let | Winter 2026 | Spring 2027 | Spring 2027 | £501,000 | Unregulated |
| Ground Maintenance Services 2022 - 2026 | Re-Let Subject to Council Approval | Dec-2026 | Feb-2027 | Apr-2027 | £377,725 | Regulated |
| Grounds Maintenance Services 2022 - 2026: Football Pitches | Re-Let Subject to Council Approval | Dec-2026 | Feb-2027 | Apr-2027 | £117,141 | Regulated |
| Young Persons Supported Accommodation Services | Re-Let | Dec-2026 | Apr-2027 | May-2027 | £1,145,700 | Regulated |
IMAGE: The fourth page continues the table with marine safety, museum materials, lift maintenance, kerbside collections, employee benefits, hygiene units, mechanical servicing, grounds maintenance, and supported accommodation services.
| Subject Matter of Contract | New / Extended / Re-let | Expected Contract Notice / Publication Date | Expected Award Date | Expected Start Date | Estimated Value of the Contract (£) | Regulated / Unregulated |
|---|---|---|---|---|---|---|
| Servicing & Maintenance of Automatic Doors | Re-Let | Jan-2027 | Spring 2027 | May-2027 | £100,000 | Unregulated |
| Environmental Consultancy services (Planning) | Re-Let | Spring 2027 | Summer 2027 | Aug-2027 | £300,000 | Regulated |
| 3 Years Ventilation Cleaning, Servicing and Recording of as Built Information Ventilation Ductwork / Cleaning Contract 2027 | Re-Let | Jul-2027 | Nov-2027 | Dec-2027 | £11,258 | Regulated |
| Islands Haulage – Various isles | Re-Let | Jul-2029 | Aug-2029 | Oct-2029 | £400,000 (5 year contract) | Unregulated |
| Houton - Council Owned Land Servicing of Site Proposal (SSEN) | New | TBC | TBC | TBC | TBC | Unregulated |
| Roads Maintenance 2026-27: Various | New | TBC | TBC | TBC | TBC | Unregulated |
| Roads Maintenance 2026-27: Misc Bridge Repairs. | New | TBC | TBC | TBC | TBC | Unregulated |
| Roads Maintenance 2026-27: Footways. | New | TBC | TBC | TBC | TBC | Unregulated |
| Timber Floor Replacement at Various OIC Properties | Re-Let | TBC | TBC | TBC | £86,000 | Unregulated |
| Kirkwall Pier - Waiting Room conversion to Offices | New | TBC | TBC | TBC | TBC | Unregulated |
| West Pier Lighthouse Conservation work | New | TBC | TBC | TBC | TBC | Unregulated |
| Kirkwall Town Hall – External Stone Works | New | TBC | TBC | TBC | £450,000 | Unregulated |
IMAGE: The fifth page lists planned automatic-door, environmental consultancy, ventilation, haulage, land, roads, flooring, pier, lighthouse, and town hall procurements.
| Subject Matter of Contract | New / Extended / Re-let | Expected Contract Notice / Publication Date | Expected Award Date | Expected Start Date | Estimated Value of the Contract (£) | Regulated / Unregulated |
|---|---|---|---|---|---|---|
| Houton Ferry Terminal Car Park and Marshalling | New | TBC | TBC | TBC | TBC | Unregulated |
| Orphir School External Wall Insulation and Boiler Replacement | New. | TBC | TBC | TBC | TBC | Unregulated |
| Tankerness House external fabric repairs | New | TBC | TBC | TBC | TBC | Unregulated |
| Eday Pier Refurbishment | New | TBC | TBC | TBC | £300,000 | Unregulated |
| Chinglebraes Retaining Wall | New | TBC | TBC | TBC | £500,000 | Unregulated. |
| North Isles Cycling, Walking and Safer Routes | New | TBC | TBC | TBC | TBC | Unregulated |
| Kirkwall to Scapa Active Travel Route | New | TBC | TBC | TBC | TBC | Unregulated |
| Miscellaneous Culvert Platforms | New | TBC | TBC | TBC | TBC | Unregulated |
| Miscellaneous Piers and Harbours Maintenance Programme | New | TBC | TBC | TBC | £2,500,000 | Unregulated |
| Stromness Swimming Pool Air Source Heat Pump | New | TBC | TBC | TBC | TBC | Unregulated |
| White Street Housing re-roofing | New | TBC | TBC | TBC | TBC | Unregulated |
| Houton Sea Wall Repairs | New | TBC | TBC | TBC | £35,000 | Unregulated |
IMAGE: The sixth page lists future projects involving the Houton ferry terminal, Orphir School, Tankerness House, Eday Pier, roads and active travel, culvert platforms, piers and harbours, Stromness Swimming Pool, White Street Housing, and Houton Sea Wall.
Future Capital Projects
| Subject Matter of Contract | New / Extended / Re-let | Expected Contract Notice / Publication Date | Expected Award Date | Expected Start Date | Estimated Value of the Contract (£) | Regulated / Unregulated |
|---|---|---|---|---|---|---|
| Haston Reclamation Phase 1 | New | TBC | TBC | TBC | TBC | Regulated |
| Additional Support Needs Facility | New | Subject to Council approval to proceed | TBC | TBC | TBC | TBC |
| Orkney Logistics Base Hatston Phase 2 and 3 | New | Subject to Council approval to proceed. | TBC | TBC | TBC | Regulated |
| Orkney Harbours Master Plan – Lyness Base | New | Subject to Council approval to proceed | TBC | TBC | TBC | Regulated |
| Royal Oak Memorial | New | Subject to external funding being secured | TBC | TBC | TBC | Unregulated |
| Ferry Replacement New Vessels Phase 2 | New | Subject to external funding being secured. | TBC | TBC | TBC | Regulated |
| World Heritage Site | New | Subject to Council approval to proceed | TBC | TBC | TBC | Regulated / Unregulated |
| 25 House Development at Coplands Road, Stromness | New | Subject to Council approval to proceed | TBC | TBC | £5,226,000 | Regulated |
| Demolition of Papdale of Residence | New | Subject to Council approval to proceed | TBC | TBC | TBC | Unregulated |
| Bruising Shed Kirkwall Pier - Demolition of existing and creation of waiting room | New | Subject to Council approval to proceed | TBC | TBC | TBC | Unregulated |
IMAGE: The seventh page is headed “Future Capital Projects” and presents a table of proposed capital projects, their approval or funding conditions, expected dates, estimated values, and regulated or unregulated status.