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Minute of the Meeting of Evie and Rendall Community Council held in the Evie School on Monday, 22 June 2026 at 19:30

Present:

Eoin Harcus, Elizabeth Flett, Colin Gunn, Mark Hull, Duncan Clarke, Fiona Georgeson and Jane Rawle.

In Attendance:

  • Councillor Rachel King.
  • Councillor Owen Tierney.
  • Susan Shearer, Service Manager, Development and Marine Planning.
  • Dennis Stevenson, Clerk.

Order of Business

  1. Apologies
  2. Presentation
  3. Adoption of Minutes
  4. Matters Arising
  5. Correspondence
  6. Consultations
  7. Financial Statements
  8. Financial Requests
  9. Publications
  10. Any Other Competent Business
  11. Dates for Future Meetings
  12. Conclusion of meeting

1. Apologies

Resolved to note that apologies for absence had been received from Councillor Duncan Tullock and Councillor Jean Stevenson.

2. Presentation

The Evie and Rendall Community Council members received an informative update and presentation from Barbara Balcombe from the Orkney Native Wildlife Project.

3. Adoption of Minutes

The minute of meeting of Evie and Rendall Community Council held on 20 April 2026 was adopted, being proposed by Jane Rawle and seconded by Mark Hull.

4. Matters Arising

A. Local Place Plan

The Service Manager, Development and Marine Planning, gave a comprehensive overall update on local plans and offered feedback and guidance on the Evie and Rendall Local Place Plan submission, and it was:

Resolved to note the content of the update.

B. Evie Pier Car Park Signage

Members noted the response received from the Orkney Islands Council’s Service Manager for Development and Marine Planning, and it was:

Resolved to request a template be drawn up for an Aikerness car park sign and feedback to the Committee members.

C. Robot Mowers

Members noted the response received from the Orkney Islands Council based on the experience received from Shetland Islands Council.

5. Correspondence

A. OIC Allocation of Annual Grants

Members noted the award of the Community Council annual grant, and it was:

Resolved to note the content of the correspondence.

B. Orkney Local Development Plan – May 2026

Members considered correspondence in relation to the Orkney Development Plan, and it was:

Resolved to note the content of the correspondence.

6. Consultations

A. Harray and Sandwick Community Council – Local Place Plan

Members gratefully received a verbal update on the feedback of the plan contents from member Duncan Clarke.

7. Financial Statements

A. General Finance

Following consideration of the General Fund statement as at 2 June 2026, it was:

Resolved to note the estimated balance of £9,574.21.

B. Burgar Hill Energy Fund (Former N-Power Fund)

Following consideration of the Npower Fund statement as at 2 June 2026, it was:

Resolved to note the estimated balance of £62,742.41.

C. Burgar Hill Renewables Fund

Following consideration of the Burgar Hill Renewables Fund statement as at 2 June 2026, it was:

Resolved to note the estimated balance of £4,459.79.

D. Hammars Hill Energy Fund

Following consideration of the Hammars Hill Energy Fund statement as at 2 June 2026, it was:

Resolved to note the estimated balance of £52,818.86.

E. Community Council Grant Scheme

After consideration of the Grant Scheme statement as at 2 June 2026, it was:

Resolved:

  1. To note the main and additional capping limit were both fully allocated for the 2025-2026 financial year.
  2. To note the remaining balance for approval stands at £3,560.48 for the 2026-2027 financial year.

F. Community Development Fund

Following consideration of the Community Development Fund statement as at 2 June 2026, it was:

Resolved to note that £11,636.86 remained for allocation.

G. Seed Corn Fund

Following consideration of the Seed Corn Fund statement as at 2 June 2026, it was:

Resolved to note the balance remaining for allocation of £3,395.

8. Financial Requests

A. S Tomalin – Swimming trips

Following consideration of a request from S Tomalin, copies which had been previously circulated, to attend three trips in Aberdeen 24 April, Dyce 23 May and Inverness 19 June, it was:

Resolved to award £90 per trip, totalling £270 from the Burgar Hill Renewables Fund towards the trips.

B. D McGee - Rugby – Montrose

Following consideration of a request from D McGee, copies of which had previously been circulated, for financial assistance on behalf of his sons, and himself as occasional coach, to attend rugby trips to Montrose on 23 May and Lerwick on 12 June, it was:

Resolved to award £90 per qualifying application which comes to a total of £360, from the Burgar Hill Renewables Fund towards the trips.

C. Firth Primary School – School Trip

Following consideration of a request from Firth Primary School for financial support for a local school Island trip on 8-12 June 2026 for two pupils, it was:

Resolved to award £60 from the Burgar Hill Renewables Fund towards the trip.

D. Evie Primary School – School Trip

Following consideration of a request from Evie Primary School for financial support for a local school Island trip on 8-12 June 2026 for seven pupils, it was:

Resolved to award £210 from the Burgar Hill Renewables Fund towards the trip.

E. D McGee - Rugby and School Trips

Following consideration of a request from D McGee, copies of which had previously been circulated, for financial assistance on behalf of his children, and himself as occasional coach, to attend a school trip to Hoy on 8-12 June, a school trip to Hoy on 26-28 June 2026 and rugby to Glasgow on 30 May 2026, it was:

Resolved not to award an allocation to the Hoy trip on 8-12 June as the Firth School had already been awarded funding, to award £30 for the Hoy trip on 26-28 June 2026 and £90 for the Glasgow trip on 30 May 2026, from the Burgar Hill Renewables Fund towards the trips.

F. G Spence - Rugby – 30 May 2026

Following consideration of a request from G Spence, copies of which had previously been circulated, for financial assistance on behalf of her son to attend a rugby trip to Thurso, it was:

Resolved to award £90 from the Burgar Hill Renewables Fund towards the trip.

G. D McGee - Football – 27 June 2026

Following consideration of a request from D McGee, copies of which had previously been circulated, for financial assistance on behalf of his daughter, and himself as occasional coach, to attend a football trip, it was:

Resolved to award £90 per qualifying person which came to a total of £180, from the Burgar Hill Renewables Fund towards the trip.

H. K Moar – Gymnastics – 14 June 2026

Following consideration of correspondence from K Moar requesting financial assistance towards the cost of her daughter attending a competition in Inverurie, it was:

Resolved to award £90 from the Burgar Hill Renewables Fund towards the trip.

I. Evie Community Park Group – Park Maintenance

Following consideration of correspondence from the above requesting financial assistance towards the cost of community park maintenance for the 2026-2027 season, it was:

Resolved to award £2,000 from the Burgar Hill Energy Fund towards the costs.

J. K Reid – Gymnastics – 14 June 2026

Following consideration of correspondence from K Reid requesting financial assistance towards the cost of her daughter attending a competition in Inverurie, it was:

Resolved to award £90 from the Burgar Hill Renewables Fund towards the trip.

K. K Lennie – Netball – 27 March 2026

Following consideration of correspondence from K Lennie requesting financial assistance towards the cost of her daughter attending a competition in Glasgow, it was:

Resolved to award £90 from the Burgar Hill Renewables Fund towards the trip.

L. Evie School Parent Council – School Trip

Following consideration of a request from the above, copies of which had previously been circulated, for re-allocation of financial assistance towards the whole school to attend a local day out, it was:

Resolved to award up to £812 from the Burgar Hill Renewables Fund towards the event, providing a detailed breakdown of costs can be provided.

M. Road Repair Scheme

1. D Linklater, Canniview, Firth

Following consideration of a Road Scheme application from D Linklater, it was:

Resolved that a donation would not be provided as the property lies within the parish of Firth.

2. K Mainland Lyde, Firth

Following consideration of a Road Scheme application from K Mainland, it was:

Resolved that a donation would not be provided as the property lies within the parish of Firth.

9. Publications

The following publications had all previously been emailed to members and were noted:

  • VAO Training and Funding – April 2026.
  • VAO Newsletter – May 2026.
  • Orkney Rape and Sexual Assault Service Newsletter – May 2026.
  • VOA Training and Funding – May 2026.
  • SSEN – Innovation Show Invitation.
  • Scottish Water – Stakeholder Newsletter – May 2026.
  • Scottish Community Councils – Community Wealth Building – 10.6.26.
  • VAO Volunteering Newsletter – June 2026.
  • VAO Training and Funding – June 2026.
  • Armed Forces Day – 27 June 2026.

10. Any Other Competent Business

Resolved to note that no other business was raised.

11. Dates for Future Meetings

Resolved to note that the next meeting of Evie and Rendall Community Council had been set for 31 August 2026, and that further 2026 meetings were proposed to take place on the following date:

  • 23 November 2026.

12. Conclusion of meeting

There being no further business, the Chair declared the meeting closed at 21:30.