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PROCESS OF OBTAINING ACCEPTANCE OF A COMPLETION CERTIFICATE FROM ORKNEY ISLANDS COUNCIL

IMAGE: A flowchart explains the process for obtaining acceptance of a completion certificate from Orkney Islands Council. The chart text reads: “PROCESS OF OBTAINING ACCEPTANCE OF A COMPLETION CERTIFICATE FROM ORKNEY ISLANDS COUNCIL”; “Relevant person (1) submits a completion certificate to the verifier on the prescribed form”; “Verifier makes reasonable enquiries (2) to determine compliance with the warrant and regulations (3)”; “Verifier satisfied”; “Verifier not satisfied”; “Minor items noted”; “Verifier retains completion certificate but letter sent to relevant person advising of items queried (4)”; “Items resolved”; “Verifier issues acceptance of completion certificate”; “Building may now be occupied or used (6)”; “Non minor items or need for an amendment of warrant noted”; “Verifier rejects completion certificate. CC and letter sent to relevant person advising of rejection and items queried (5)”; “Items resolved”; and “New completion certificate required”. The flow proceeds from submission to the verifier’s enquiries. If the verifier is satisfied, acceptance is issued and the building may be occupied or used. If the verifier is not satisfied because of minor items, the verifier retains the certificate, advises the relevant person of the items queried, and issues acceptance when the items are resolved. If non-minor items or the need for an amendment of the warrant are identified, the verifier rejects the completion certificate, advises the relevant person of the rejection and items queried, and requires a new completion certificate once the items are resolved.

Notes

  1. Relevant person defined in the Act and summarised as follows:

    • the owner, tenant or developer doing the building work or conversion themselves; or

    • the owner, tenant or developer who has employed a builder to do the work for them; or

    • the owner, where the tenant, developer or builder has not submitted the certificate when they should have done so.

  2. Reasonable enquiry may include:

    • Site inspection against the warrant drawings/functional standards.

    • Checking validity of certificates from approved certifiers of construction.

  3. A verifier must provide a response to a completion certificate submission within 14 days.

  4. The verifier should also obtain agreement that the 14 day response period is to be extended.

  5. Applicant/owner may appeal to sheriff against the decision to reject the completion certificate.

  6. This applies to new build, extensions or conversion. Other alteration work need not prevent continued occupation.