Council services are paid for by public money, so rules are in place to ensure a high level of transparency in all stages of the procurement process. These include:
We are guided by our Contract Standing Orders, which promote good procurement practice, public accountability and deter corruption. To view the Council's Contract Standing Orders, see the 'Related Links' section of this page.
Our Contract Standing Orders follow the Public Contracts (Scotland) Regulations 2015, and related Scottish Procurement Policy Notes (SPPNs) which require all service and supply contracts over the value of £213,477,indicative value £177,987 excluding VAT at 20% and all works contracts over £5,336,937, indicative value £4,447,897 excluding VAT@ 20% to be advertised in the new 'Find a Tender' service. The latest version of our Contract Standing Orders are available from the 'Related Sites' section of this page. Contracts for goods and services above £50,000 and for works above £2,000,000 excluding VAT are advertised on the Public Contracts Scotland Portal
The type, value and complexity of the contract will usually determine our approach to the market. The procedure the Council uses to purchase goods, services and works will depend on several factors which will include:
The value of the contract has a significant effect on the procurement process as follows:
Any business which can meet the Council's requirements is permitted to either submit a request to participate in the first stage of the tendering process or to submit a tender, depending on the procedure selected by the Council. This culminates in the award of a contract, which details the terms under which the contract has been awarded. Note: The previous EU Threshold values remain in place for two years at a time and the next review will be implemented by January 2024 as these are linked now to the World Trade Organisation and Government Procurement Agreement signatories.
For further information about the Council's procurement processes please contact the Service Manager Procurement on 01856 873535.
Orkney Islands Council is committed to reducing the burden of tendering for low value works contracts by removing the need for the completion of repetitive SPDs and maintains an approved list.
All approved contractors may apply directly to Orkney Islands Council's for inclusion on tender lists where the value of the proposed works is less than £2,000,000. Contractors who are not approved will not be invited to tender, but can apply for inclusion onto the list at any time.