Orkney Islands Council
Working together for a better Orkney

Education Maintenance Allowance

Education Maintenance Allowance (EMA) was launched across Scotland in August 2004 to provide financial support to young people from low income families. The aim is to help reduce financial barriers that may restrict young people from remaining in post-16 education.

EMAs are payments of £30 per week, normally paid fortnightly in arrears, dependant on your attendance and conduct at your school, college or learning centre.

Eligibility

To be eligible for an EMA you must meet the residency, age, household income and course criteria outlined in the sections below.

Residency

Orkney Islands Council refers to various legislation when assessing a young person's residency eligibility, including:

  • Education Maintenance Allowance (Scotland) Regulations 2007 (as amended).
  • The Education (Fees and Student Support) (Miscellaneous Amendments) (Scotland) Regulations 2017.
  • Education (Access Funds) (Scotland) Determination 2013, and subsequent updates.

Generally, you must be able to demonstrate that you have been ordinarily resident in Scotland for three years prior to the start date of the course or the date that you become eligible to apply for EMA. There may be exceptions to this and you should contact us to discuss your individual circumstances.

Age

Your date of birth must fall between 1 March 1999 and 28 February 2003.

For school pupils and college students there are 2 intakes per academic year in line with the two statutory school leaving dates.

  • Autumn intakes take place after the summer holidays, at the start of the academic year. If you were born between 1 March 1999 and 30 September 2002 you may be eligible to receive EMA payments from August 2018.
  • Winter intakes take place after the Christmas holidays. If you were born between 1 October 2002 and 28 February 2003 you may be eligible to receive EMA payments from January 2019.

For young people on Activity Agreements who have reached their statutory school leaving date (such as those at the Connect Project), you should apply at the time you sign your agreement with the Learning Centre as these programmes do not follow the academic calendar.

Household Income

To qualify for EMA your household income must be below a certain threshold depending on the number of dependent children within the household. Dependent children are those up to the age of 16 and those between the ages of 16 and 25 who are in full-time Further or Higher Education.

The household income thresholds for 2018 to 2019 are:

  • Up to £24,421 for households with one dependent child.
  • Up to £26,884 for households with more than one dependent child.

Young people who are formally defined as a 'Looked After Child' do not need to submit household income details. This excludes those in informal kinship care arrangements, who would be required to provide their carer's income details.

Course

For school pupils, you should normally be studying a full-time, non-advanced course of education. This is usually a minimum of 21 guided learning hours per week.

College students should be studying a full-time or part-time, non-advanced course of education. The number of hours for college courses may vary.

Non-advanced courses are those up to and including National Certificate (NC) or SCQF level 6.

For young people at the Connect Project, weekly learning hours may vary depending on your Activity Agreement and your individual circumstances.

Application Process

If you meet all the eligibility criteria, you should complete an application form to apply for EMA. They can be collected from your school, college or learning centre. Alternatively, you can download an application form in PDF format from the ‘Related Downloads’ section of this page.

You must submit a fully completed and signed application form along with all relevant supporting documentation, including:

  • Birth certificate or passport.
  • Proof of household income (if applicable).

For full details about providing proof of income and what documentation is required, please refer to the Student Funding Handbook. Further details about which sources of income are taken into consideration is available in the 'Financial Assessment' document. Both documents are available from the ‘Related Downloads’ section of this page.

Please note that your application can take approximately 4-5 weeks to process during busy periods. If you have not heard from us after this time, please contact us to ensure that we have received your application.

Submission Dates

  • If you are eligible to receive EMA payments from August, you should submit your application by 30 September in order to have your payments backdated to the start of term.
  • If you are eligible from January, you should submit your application by 28 February in order to have your payments backdated to the start of term.

If your application is received after the deadline date, the award can only be made from the week that it is received by the Education Grants Team and cannot be backdated.

The final closing date for applications is 31 March 2019. No applications from schools or Orkney College will be processed after this date.

Learning Agreements

If your application is successful, you will be sent a letter with your full award details and a Learning Agreement. This is an agreement between the student and the educational establishment which sets out targets for the academic year and details the responsibilities of each party. Failure to comply with the terms and conditions of this Agreement may result in non-payment of EMA.

Learning Agreements must be signed by the student, their parent/carer if they are still at school, and someone from their place of study, e.g. Guidance Teacher. Your School or Learning Centre can advise you of who needs to sign your Agreement.

No payments can be made until the Learning Agreement has been signed and returned to the Education Grants Team. These must be submitted by the following deadlines:

  • 30 November 2018 for those eligible from August 2018.
  • 31 March 2019 for those eligible from January 2019.

If your Learning Agreement has not been received by the deadline dates above then you will not receive any payments.

It is your responsibility to ensure that you have a valid Learning Agreement in place.

Payments

Once we have received your completed and signed Learning Agreement, your payments may begin. Payments will be made fortnightly in arrears straight into your bank account, dependent on your attendance, progress and conduct at your School or Learning Centre. Payments will follow a set schedule and you should have received a copy of this payment schedule when you applied. If not, a copy is available in PDF format from the 'Related Downloads' section of this page. Please note that there may be occasions where payments are delayed due to public or bank holidays.

You can only be paid for each full week's attendance within term time, up to a maximum of 42 weeks in any one academic year. You will not receive any payments during short, term time holidays which include the October break, Christmas and Easter.

Attendance

Your attendance will be monitored on a regular basis to ensure that you are meeting the targets set out in your Learning Agreement and payments will only be issued for weeks where you have maintained 100% attendance.

There are some circumstances which will not affect your attendance, as long as they are authorised by your education provider, such as work experience, field trips, medical or dental appointments (where you have shown that you have a valid appointment card or letter), etc. Full details about the types of absences that are authorised can be found in the Student Funding Handbook (available from the 'Related Downloads' section of this page) or alternatively, discuss this with your School or Learning Centre.

Failure to maintain 100% attendance and provide a valid reason for your absences will result in your EMA payments being withheld and may even lead to your payments being stopped if you are persistently late or absent.

Missed Payments

If you do not receive a payment when you think you should have, please discuss this with your School or Learning Centre in the first instance. They should be able to advise you if your payment has been stopped as a result of poor attendance. If they cannot provide you with a reason then please contact the Education Grants Team.

It is your responsibility to check your EMA payments. Although rare, there may be occasions where errors occur and overpayments of EMA must be returned immediately.

Payments will stop at the end of the SQA exam timetable for pupils in S6 and any S4 or S5 leavers. Students returning to school after exams will continue to get EMA payments to the end of the academic year.

Duration of Allowance

Approved applications are awarded for one academic year. A new application must be submitted each year, along with relevant supporting evidence.

Payment of EMA will normally be restricted to a maximum of three years from the date of your first payment and recipients should be between 16 and 19 years old.

Contact Details

If you have any queries, would like further information or need assistance completing your application form, please contact the Education Grants Team at:

Education, Leisure and Housing, Orkney Islands Council, Council Offices, Kirkwall, Orkney, KW15 1NY.

Telephone: 01856873535 extensions 2416 or 2450.

Email: Education Grants.

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