Orkney Islands Council
Working together for a better Orkney

Standard Documentation

You can find examples of the standard letters you can expect to receive from the Council at the different stages of a tendering process below:

Selection Stage

The ESPD (Scotland) is used for all selection stage questions. The Council issues selection stage questions either in advance of an Invitation to Tender (ITT), as part of a two stage process, or within an ITT document, a one stage process. This is to allow the Council to select suitably qualified and experienced bidders, and to ensure consistency in our approach to selection. The process is explained in more detail on the 'Procurement Journey' website, which is available via the 'Related Sites' section of this webpage.

  • European Single Procurement Document (ESPD) (Scotland).
  • Reference Check letter.
  • Standard successful letter at the selection stage.
  • Unsuccessful letter at the selection stage - under Official Journal of the European Union (OJEU) threshold.
  • Standard letter informing candidates of elimination at the selection stage - above OJEU threshold.

Invitation to Tender Stage

  • Standard Invitation to Tender covering letter.
  • Standard instructions and information on tendering procedures.
  • Reference Check letter.
  • Form of Tender.
  • Certificate of Bona Fide Tendering.

Tender Return Stage

  • Tender opening form and procedure

Standstill Period - Above OJEU Threshold

  • Standard letter informing successful tenderer of contract award decision - above OJEU threshold
  • Standard letter informing successful tenderer or candidate of contract award decision - above OJEU threshold

Standstill Period - Low Value/Sub OJEU Threshold

  • Standard contract award letter
  • Standard unsuccessful letter at contract award - below OJEU threshold